Hartford Public Schools Looking for N336 2122 Contract Analyst Office Of Finance & Risk Management at Hartford, CT, United States Full Time

Job Description

POSTING NUMBER: N336-2122
POSTING DATE: April 29, 2022
CLOSING DATE: Until filled
POSITION: Contract Analyst – Office of Finance & Risk Management
REPORTS TO: Manager, Benefits & Risk Management
PRIMARY FUNCTIONS: Hartford Public Schools maintains approximately 400 annual contacts with its vendors, ranging in value from serval thousand to several million dollars. The Contract Analyst will review each contract and all associated documents and ensure that any needed corrective actions are taken prior to the contract being executed by the District.
TYPICAL DUTIES AND RESPONSIBILITIES:

• Receive contract requests from Schools and Central Office staff.
• Ensure the appropriate approvals are received from Department Chiefs, Cabinet members, the Chief Financial Officer or Superintendent, and the Board of Education, as required.
• Access the State of Connecticut Contracting Portal to determine if a preapproved Governmental Cooperative contract is available. If so, confirm pricing in proposed contract is set appropriately.
• Review the contract documents and all clauses, stipulations, obligations, and liabilities. Be familiar with the City of Hartford purchasing and vendor contracting guidelines and State and Federal contract laws to ensure the proposed contract is appropriate.
• Determine which contractors sign a Student Data Privacy Addendum or Data Privacy Addendum. Access State of Connecticut, Learn Platform Education Software Hub to determine if proposed vendor has signed a Compliance Pledge.
• Work with Budget personnel to ensure funding is available for the contract.
• Communicate with potential contractors to provide clarity or additional information when required.
• Determine the appropriate signatory for the contract and distribute the fully executed contract to all parties once signed.
• Maintain a comprehensive spreadsheet of all contracts; track status of the Contract, MOU, or Software License Agreement and PO number, if issued.
• Post Student Data Privacy Agreements on the District’s website within five business days of execution of the contract, in accordance with CT General Statutes Section 10-234b.
• Produce ad-hoc contract reports using standard and advanced Excel functions (VLOOKUP, pivot tables, etc.).
• Utilize CLEAR or other software to complete background screening on long-term building visitors such as construction workers, student teachers and student field workers.
• Perform other duties/functions as assigned by Supervisor, Executive Director of Finance or Chief Financial Officer or designee.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree from an accredited college / university in finance, accounting, business administration or a combination of education, training and experience and 6 years’ experience in finance, accounting, business administration. The degree may be substituted by 8 years’ experience in finance, accounting, business administration.
• Strong financial analysis skills with the ability to provide recommendations based on analytical findings.
• Maintain high ethical standards and harbor confidential information.
• Knowledge of municipal and state contracting and procurement principles and practices.
• Prior experience working for City, State, or Federal Government entities preferred.
• Experience preparing timely and accurate reports for senior management.
• Demonstrated knowledge in Microsoft and Google products suites; advanced Excel skills (VLOOKUP, pivot tables, etc.) strongly preferred.
• Prior experience with MUNIS accounting software helpful, but not required.
• Ability to establish and maintain effective working relationships, both internally and externally.
• Ability to work effectively with minimal direct supervision and assume to responsibility when needed.
• Ability to work within difficult time constraints.
• Excellent written and verbal communication skills.

CERTIFICATION REQUIREMENTS: Non-certified
SALARY AND TERMS OF EMPLOYMENT: twelve-month work year. Salary in accordance with Collective Bargaining Agreement for Hartford Educational Support Personnel (HESP) Grid: C513 $63,018 – $75,900 (2017-2019)
UNION AFFILIATION: Hartford Educational Support Personnel
APPLICATION PROCEDURE: All current internal and external applicants must submit an online application. To apply, please visit https://app.hirenimble.com/jobs/hartford and follow the appropriate link.
Hartford Public Schools (Hartford, Connecticut) is a diverse community of educators and approximately 18,000 students attending 39 distinctive magnet, community, and neighborhood schools, located in the capital city of Connecticut. We are committed to being a leader in innovative urban education, cultivating equity and excellence for all of our students, closing the opportunity gaps, and preparing students for life, college, career, and success.
HPS recruits and selects diverse professionals, who are committed to developing students’ individual, academic, social, and emotional capacities and growth within the classroom and beyond. Highly talented and qualified candidates with a passion for urban education, a commitment to our Hartford students, families, and community are strongly encouraged to apply immediately!
Why Should You Choose Hartford Public Schools?
Hartford Public Schools is seeking excellent candidates and wants to provide the best experience for you. We have put together a comprehensive package of benefits and incentives, including:

• Competitive salary
• Career growth opportunities
• Tuition reimbursement
• Rich health care plan
  
• Professional development

Diversity Among Us
Hartford Public Schools is a diverse community of scholars and educators. Among our 18,000 students, there are 90 languages spoken; 22% of our student population are English Learners. Over 85% of the population are students of color. At Hartford Public Schools, we are well above the national average for diverse teachers and administrators. Among our teachers and administrators, 27% and 47%, respectively, identify as people of color.
Hartford is the Place for You
The state of Connecticut is seated on the northeastern seaboard. Hartford is within an hour’s drive of the coastline and is centrally located between New York City and Boston. Hartford is one of America’s oldest and most historic cities, made up of 17 unique neighborhoods rich in history and diversity. It is commonly known as the “insurance capital” due to its prominence beginning in the 19th century as home to many of the most prestigious insurance companies in the U.S., many of which still call Hartford home today. The city features world-class museums, entertainment, and sports venues and is home to several major companies. An array of restaurants reflecting cuisines from all over the world attract people from far and wide, and more than 200 arts, heritage, and cultural organizations in the Hartford region provide hundreds of events year-round. In addition, several universities and colleges are in Hartford and the surrounding towns, allowing easy access to advanced degree programs.
Position Subject to Available Funding
An Equal Employment Opportunity and Affirmative Action Employer, M/F/V/D