Hands On Children’s Museum Hiring for Senior Finance Manager Job at Olympia, WA Full Time

Description: Located on Olympia’s East Bay waterfront, the Hands On Children’s Museum is a beautiful, award-winning cultural institution and popular early learning destination for families throughout the Northwest and the nation. As a national Museum for All, Hands On served 325,000 annual visitors (pre-pandemic), with one-third of visitors served through a variety of free and low-cost Access programs.
This is your chance to do the work you love for an organization that cares about children, families, and community. The Museum is looking for an enthusiastic and experienced accounting professional with demonstrated success who enjoys a fast-paced position with lots of variety and the chance to work with other like-minded staff.
As a key member of the management team, the Senior Finance Manager is a hands-on leader who directly oversees and has mastery of the details of all daily and periodic accounting, accounts receivable, accounts payable, purchasing and inventory. This position collaborates with the Director of Business, HR & IT on human resources, payroll, benefits and retirement plan administration; prepares a variety of statistical and other financial reports and performs related duties as needed or assigned.
Essential Duties & Responsibilities include the following:

• Reporting and Compliance
• Prepare and analyze daily, weekly, monthly, quarterly, and annual financial reports to the management team.
• Maintain current and effective standard operating procedures and internal controls for financial management.
• Assists in preparing annual budget.
• Assists in the management of grant reporting, compliance, and reconciliation.
• Oversees Café and Giftshop inventory.
• Implement policies and procedures to ensure all Museum records are archived in compliance with federal, state and local laws.
• Manages physical inventory of museum assets.
• Assists with museum special events.
• Completes special projects as assigned.

• Accounts Payable
• Oversees the entry of invoices, credit card purchases and reimbursements in accounting system, ensures accuracy and compliance with internal controls.
• Weekly payment of invoices.
• Manages 1099 vendor filings.
• Researches and resolves vendor inquiries or discrepancies.
• Reconciles monthly vendor and credit card statements.
• Reconciles monthly bank statements.

• Accounts Receivable
• Ensure transactions and reports for correct entry, mathematical accuracy and proper budget allocations.
• Invoicing for field trips, groups, private events, donor pledges.
• Researches and resolves billing/payment discrepancies.
• Reviews receivable aging and proactively work with internal departments to follow-up on outstanding payments.
• Performs monthly reconciliation of contributed income with Development Dept.
• Month-end closing of accounts receivable functions.
• Oversees parking pay station & fee collections.

Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Bachelor’s Degree in accounting, finance or business management.
• 3+ years accounting experience with a non-profit organization.
• Strong financial management experience with generally accepted accounting principles and internal controls.
• Ability to problem solve collaboratively; have good planning and organization skills to balance multiple projects simultaneously and effectively.
• Ability to work and succeed in a dynamic and fast-paced environment and prioritize work.
• Must be able to work independently and to exercise professional judgment.
• Ability to maintain accurate and detailed records and to learn new programs, processes and technology.
• Excellent computer literacy is required, must be highly proficient with QuickBooks and Microsoft Excel, Word & Outlook and relevant business tools.
• Excellent communication skills – both written & verbal.
• Supportive and caring of other staff, visitors and organizational mission.
• Must be fully vaccinated for COVID and provide proof upon hire.

Salary & Benefits: As a leading non-profit, we offer a competitive salary, medical, dental and vision coverage, paid time off and paid holidays, a 401(k) plan and lots of special educational perks including discounts on camps, classes, museum membership and special employee benefits. This is a full-time exempt position, Salary DOQ.
When applying, please submit a cover letter, resume, 3 professional references, and a bullet point list noting how your experience and skills match the requirements of the position.
Hands On Children’s Museum exhibits, education programs, and employment are available to all without discrimination.

Job Type: Full-time