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Responsible for recording and reporting financial activities of the organization, and effectively communicating financial data, as appropriate, to diverse groups of individuals including the Executive Director, Finance Committee members, Board of Directors, homeowners, and other parties, both internal and external, in an accurate, complete, and timely manner.
General Knowledge / Education :
Thorough knowledge of generally accepted accounting principals
Bachelor’s Degree in Accounting, Finance, or Business or a closely related field is required
5 years of experience in an accounting related role; job cost tracking, grant reporting, non-profit regulations experience is a plus
Proficiency with accounting software is required; QuickBooks Desktop experience is preferred
Proficiency with Microsoft Office, including Word & Excel; an intermediate to advance level of competency in Excel is an absolute must
Ability to effectively communicate in a professional manner with all levels of individuals
Dimensions
Responsible for all aspects of recording the financial activities of the organization including job cost accounting, non-profit specific related transactions, grant reporting activities, retail specific accounting transactions, and record keeping of homeowner mortgage receivables and escrow accounts
Help to ensure that the organization is a good steward of its financial resources
Be willing to assist in investigating and reporting on funding opportunities for the organization that are appropriate to the organization’s mission
Develop and maintain professional relationships with external parties including volunteers, vendors, and professional service providers
Willing to train and work with volunteers for administrative tasks, as appropriate
Interface with all management staff to identify support needs of the organization
Willing to learn and use diverse electronic systems to be able to retrieve financial data for recording into the accounting system
Ability to work hands-on to ensure tasks in the financial area are completed
Ability to maintain high degree of confidentiality with sensitive data
Principal Accountabilities :
Accounting
Prepare accurate financial statements as required including income statements, balance sheets, and cash flow statements
Prepare monthly ReStore income statements for each store
Provide monthly financial recap for executive leadership team.
Prepare monthly and quarterly dashboard reports for Board of Directors Meetings
Analyze reasons for significant budget to actual variances
Adhere to internal financial controls and best practices
Collaborate with all management staff regarding implementation of best practices; staying within established budgets and guidelines, and streamlining processes.
Lead annual budget process and prepare detailed budget
Direct the annual audit and 990 preparations
Perform / review daily, weekly, and monthly account reconciliations, as appropriate.
Approve cash transfers between accounts
Assist in preparation and distribution of 1099’s and 1098s
Assist in payroll preparation and review related tax filings for accuracy and completeness
Record journal entries, as required, to accurately reflect financial activities of the organization
Any financial related research or special projects as required
Coordinate with the Board Treasurer to report financial activities to the Finance Committee
Mortgage Accounting and Servicing
Oversee mortgage servicing, including recording of payments, mortgage and escrow balance tracking, mortgage aging reporting, and late payment notifications
Record home sales including any associated mortgage
Record foreclosed, modified, or repurchased mortgages
Maintain and nurture professional, productive relationships with homeowner families, particularly where the organization holds the mortgage
In cooperation with Family Service Managers, assure organization maintains current mortgage related practices in line with federal regulations
Resource Development
Assist with financial related portions of grant applications
Work on grant follow up reporting as needed
Administration
Assist in procurement of common office services
Assist in procurement of insurance coverages for the organization, including, but not limited to, umbrella, general liability, property, workers’ comp., D&O, and auto
Ensure that reasonable internal controls are in place to safeguard corporate assets, financial, and employee data.
Perform other duties as assigned
Human Resources
Assist Executive Director in overseeing human resource activities
Help to manage confidential data including hiring, corrective actions, terminations, and pay increases
Assist in maintaining accurate and detailed employee personnel files
Assist with proper benefits and human resources record retention
Oversee coordination of staff benefits, including, but not limited to, health, dental, vision, retirement, and short term disability
Committee Involvement
Assist in recruiting and managing volunteer participants for the Finance Committee
Provide necessary reports to any committee seeking financial forecasting with approval of the Executive Director
Lead by example and take hands on approach
Work with Resource Development committee to advise and produce fundraising opportunities.
Monitor Compliance
Ensure all federal, state and / or local tax, withholding and other government reporting is completed / maintained as required for not-for-profit organizations
Ensure compliance with all grant standards including audit guidelines
Ensure compliance with any future finance leveraged activities
Staff Leadership
Lead and motivate staff to meet their objectives via the cost-effective use of resources
Develop volunteers to take on new and expanded responsibilities
Evaluate appropriate volunteer candidates for finance and office roles
Ensure all associates receive adequate training to perform their duties as related to financial activities
Provide on-going feedback and prepare annual performance evaluations for finance personnel
Participate in periodic strategic planning sessions and activities for the future planning for the organization
Attend key fundraising and networking events as invited as a member of the Habitat for Humanity Hawaii Island Finance Committee
Benefits include :
Medical, dental, and vision insurance
Paid PTO
Paid Holidays
Short term disability
Simple IRA with up to 3% company match (upon completion of 1 year of service).
16 hours ago
