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Job Type(s)
Full Time
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Opening(s)
1
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Job Category(s)
Administrative, Clerical
Architecture
Arts, Entertainment, Publishing
IT, Software, Systems
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Work Schedule
8:30am-5:30pm
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Job Description
We are seeking candidates for the position of Office Administrator to join our Central Coast office in beautiful Monterey. We are looking for an ambitious, hard worker who can multi-task and be detail-oriented while maintaining a high level of efficiency and professionalism. This is a full-time position with compensation commensurate with experience. We offer a comprehensive benefits package including paid vacation, insurance; medical, dental, vision, and term life, plus participation in a retirement (401k) plan and bonus program.
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Responsibility(s)
• Assisting with department needs for the Administrative & Executive teams
• Studio Maintenance – keep the office clean, stocked, and organized throughout kitchen, conference rooms, and bathrooms, storage rooms/closets, and communal areas
Track and maintain equipment inventory, assist with the administration of company website and marketing materials as needed
• Studio Administration – filing, copying, ordering office supplies, e-mailing, keeping the company calendar, shipping & receiving, creating/modifying documents in Microsoft Office, Adobe, Google, etc
• IT Coordination – assisting with deploying and maintaining working condition of all office computer & networking equipment, printers and mobile devices
Administrative Support – tending to tech support requests, purchasing needs, device set-up and deployment, software installation, scheduled upgrades and any migrations necessary in a timely fashion
Assist as needed with updating calendars, scheduling autoresponders, and connectivity issues
Provide 1:1 troubleshooting with staff on any tech + networking related issues, accountable for software license and computer purchasing/leasing administration and record keeping therefor
Coordinating new and separated employee software installation and configuration + account creation/termination
Familiar with Adobe, SketchUp, Vectorworks, Microsoft, iOS, G-Suite email + calendar sharing, Asana, RingCentral, Get My Time, Egnyte, Dropbox, iCloud Contacts, etc.
• Maintaining Studio Equipment – assisting with organizing and monitoring the general maintenance and security of the office equipment
collaborate with Admin Team and staff to implement standards, policies and best practices, all with the guidance of the Business Administration Team
Coordinating repairs, cleaning, preventative maintenance, lease renewals, etc.
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Job Benefit(s)
Paid Vacation & Insurance – medical, dental, vision, and term life.
Participation in a retirement (401k) plan and bonus program
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Incentive Compensation(s)
Salary commensurate with experience – Benefits, including 401k
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Company Profile
GROUND STUDIO is an award-winning landscape architecture studio with offices in Monterey, Napa and soon Santa Barbara. Our work celebrates the uniqueness and diversity of each client and place, maintaining a consistent focus on design excellence, thorough project management, and superior service. Our process is rooted in collaboration, and team members are involved throughout the project duration, from design conception to details, demanding dedicated engagement in the entire process. Visit www.groundstudio.com for an overview of our work.
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Apply
Phone: No phone calls please.
Fax: Please email resume and cover letter to [email protected] Include “Office Administrator” in the subject line.
Email: [email protected]
Walk In: No walk-ins please.
