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Job Purpose
We are seeking an enthusiastic and detail-oriented Accounts Payable Specialist to join our team. In this role, you will play a vital part in ensuring the timely and accurate processing and payment of vendor invoices, while upholding our accounts payable policies and procedures.
Duties and Responsibilities
Take charge of accounts payable transactions, promptly processing and paying vendor invoices and internal expenses within 48 hours of receipt in our streamlined Electronic Document Routing System (EDRS).
Thoroughly document any past due amounts and credit balances on each invoice before entering them into the EDRS, ensuring accuracy and notifying the Assistant Controller of any pertinent findings.
Generate new vendor setup forms when required, submitting them for approval to the Assistant Controller.
Maintain organized files of W-9 forms for each vendor, facilitating smooth communication and compliance.
Monitor the movement of invoices closely and promptly alert the Assistant Controller if any invoices are at risk of becoming past due, allowing for proactive resolution.
Maintain control over check numbers within our accounting systems, ensuring accuracy and traceability.
Assist in the approval process for checks as directed by the Assistant Controller.
Guarantee that checks are promptly mailed within 24 hours after signature, including the invoice copy or payment stub for complete documentation.
Review invoices meticulously to ensure proper GL coding, both in terms of numbers and departments, avoiding any discrepancies.
Qualifications
A degree in Accounting or Business with an emphasis in Accounting or Finance is required, showcasing your strong educational foundation.
Demonstrated experience of 3-5 years in accounts payable, displaying your expertise and familiarity with the field.
In-depth knowledge of Accounts Payable procedures, allowing you to navigate complex processes effectively.
Familiarity with general accounting procedures, ensuring accurate and compliant financial operations.
Proficiency in data entry and management, enabling you to handle large volumes of information accurately and efficiently.
At our company, we value diversity and foster an inclusive environment for all employees. We are proud to be an equal opportunity employer, celebrating the unique perspectives and contributions that each team member brings.
Note: The company name has been removed to protect confidentiality and promote a generic job description.
Employment Type: Full-Time
Salary: $ 40,000.00 180,000.00 Per Year
