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POSITION SUMMARY
The Accounts Payable (AP) Manager will manage all activities relating to the AP function for G&J Pepsi Cola bottlers and its various business entities. The AP Manager will be responsible for establishing and maintaining strong accounts payable processes that ensure timely receipt and payment of vendor invoices, accurate record keeping, running of control reports, exhibiting leadership along with prior experience to optimize and improve existing processes, developing internal controls, and creating efficiencies through employee development and training. This role will be the primary point of contact for all G&J business entities regarding vendor invoices and payments. The ideal candidate will be familiar with all accounting procedures and can independently manage daily financial transactions end to end.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
• Primary responsibility includes accurate and timely invoice processing, payments, supporting cross-functional business partners and responding to vendor inquiries and escalations
• Validate accuracy of all transactions in ERP and assisting the team with corrections
• Work with Purchasing Team on fixing miscoded po’s
• Create and maintain invoice review errors and ensure invoice comments are fully addressed and fixed prior to month end
• Validate Banks direct debits and release payments
• Supervise team’s performance and provide feedback in a coaching and mentoring environment
• Identify and execute process improvements to simplify and automate invoice processing
• Maintain AP Guidelines documentation to ensure up to date instructions
• Perform periodic reporting on AP KPIs
• Perform and/or review tasks related to Accounts Payable month-end close including journal entries and reconciliations, in accordance with company policy
• Work with internal/external auditors to ensure continual and up to date requirements are met.
• Provide support of SOX compliance audit requests, such as pulling invoices, assisting with access reviews
• Ensure proper procedures are in place for all aspects of vendor management, including controlled set up and maintenance of vendor files and vendor communications
• Identify and present solutions for continuous process improvement, enhance internal controls and reporting
• Ensuring vendor invoices and employee expense reports are properly captured in the Company’s ERP system after processing in SAP Concur
• Ensure cash disbursements for invoices and employee expenses are recorded in the accounting system on a timely basis
• Assist with the implementation of general ledger system upgrades, travel and expense management system changes, and corporate credit card programs
POSITION QUALIFICATIONS
Competency Statement(s)
• Accountability – Ability to complete assigned tasks with little oversight and is willing to accept personal responsibility for work and results.
• Adaptability – Ability to adapt to change in the workplace.
• Integrity – Ability to be truthful and be seen as credible in the workplace.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.
• Financial Aptitude – Ability to understand and explain economic and accounting information, prepare, and manage budgets, and make sound long-term investment decisions.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
• Communication Skills – Ability to effectively communicate (both verbally and in writing) with others either individually or in a group setting.
• Relationship Building – Ability to effectively build relationships with internal/external customers and co-workers.
• Decision Making – Ability to make critical decisions while following company policies and procedures.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Customer Oriented – Ability to take care of the customers’ needs while following company policies and procedures.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
SKILLS & ABILITIES
Education: Bachelor’s degree in accounting is required.
Experience: 5+ years of experience managing or supervising the accounts payable function is required.
Computer Skills: Advanced knowledge of: Microsoft Office Suite; Accounting ERP systems; general accounting practices; Accounts Payable functions.
Other Requirements: Skill in internal customer service. Ability to: work quickly, efficiently and independently; multi-task; be detail oriented and organized; follow-through; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; operate a computer, copier, fax machine; problem solve; read and write; perform basic math functions (e.g. addition, subtraction).
PHYSICAL DEMANDS
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements
• Vision (Near)
WORK ENVIRONMENT
An office environment in a controlled atmosphere building; The noise level is usually moderately quiet.
