Franklin Center Hiring for Vice President of Finance and Operations Job at Golden Valley, MN Full Time

Reports to: Executive Director

Employment Status: Full-time Year-round

Job Summary

This position contributes to Franklin Center’s overall mission by leading and supporting seamless fiscal and operational systems, procedures, and processes. The ideal candidate will have a solid process and fiscal management skills and knowledge of non-profit and fund accounting. The ideal candidate will be a seasoned professional with specific expertise in fiscal management and fund accounting, nonprofit management and governance, and IT/operations management. They will play a critical role in partnering with the Senior Leadership Team in strategic decision-making. In addition, they will have excellent written and oral communication skills, and a keen interest in Franklin Center’s mission. This is a full-time, salaried position with benefits.

Essential Job Functions:

Financial Management

• Lead the annual budget development process, monitor expenditures and variances, and proactively update income and expense projections;

• Chart cash flow and ensure cash flow needs and adherence to Endowment and Investment Policy;

• Prepare monthly and ad hoc financial reports for the Executive Director and the Board of Trustees;

• Manage annual audit process and serve as the primary liaison with audit firm;

• Oversee tax preparation and filing;

• Supervise Accountant I to ensure timely and accurate bookkeeping, bank deposits, receivables, and payables;

• Leading and managing financial planning and analysis to help plan for different business scenarios;

• Develop and maintain 5- and 10-year rolling projections;

• Negotiate, prepare, and monitor all vendor and consultant contracts;

• Perform all balance sheet reconciliations (bank accounts, investments, prepaids, deposits, accruals, depreciation, etc.) and prepare month-end close;

• Manage and track deferred revenue (TRNA) and maintain an updated grid of releases from restriction;

• Oversee grant and donor receivables and coordinate tracking with the development team;

• Oversee documentation of pro bono revenue, fiscal agency, and other special revenue and invoicing needs;

• Develop and implement systems, policies, and procedures to ensure grant compliance or other funding requirements;

• Manage restricted funds;

• Negotiate, prepare, and manage sub-contracts and sub-grants, including training of sub-grantees in USG compliance;

• Prepare all grant budgets, 424 form series, and grant budget variance or other fiscal reports for donors;

• Exercise final review for all organizational budgets, and final review and approval for all grant budgets and fiscal reports;

• Set up and manage people and systems to ensure adherence to restricted grant budgets, including periodic updates on budget variance and preparation of budget modification documents;

• Oversee and reconcile travel budgets and compliance with procedures and cost containment;

• Develop and manage general ledger and fund accounting systems and procedures, coding of payroll and other expenses to various programs through monthly cost allocations;

• Manage fiscal and payroll systems to ensure timely and accurate use and reporting;

• Serve as staff liaison to the Board Treasurer and Audit Committee; and

• Ensure all fiscal policies, procedures, and documentation requirements are adequate to protect the organization.

Operations, Technology, and Systems

• Oversee management and maintenance of all office systems and facilities;

• Develop and oversee document retention policies and manage the disposal of records;

• Oversee risk assessment and emergency planning policies and procedures;

• Oversee organizational insurance policies and ensure the organization is adequately covered;

• Ensure emergency and security policies and procedures are understood and followed, including cyber-security procedures; and

• Oversee compliance with state and federal registration and reporting obligations, including state charity registrations.

Other

• Safeguard and secure all financial records

• Assist Director of Strategic Advancement and Executive Director with financial-related tasks as requested

• Research and prepare special projects as assigned by the Board of Trustees and leadership teams

• Work with other staff members to form a positive, supportive team atmosphere

• Support the organization and its leadership

• Engage in self-development

• Perform other duties as assigned by the Executive Director

Professional Qualifications

• 5-10 years of professional experience

• Bachelor’s degree; MBA/CPA or equivalent experience preferred.

• Broad nonprofit financial and operations management experience preferred;

• At least 5 years of experience developing policies, procedures, and systems for and managing USG funds, including fund accounting, OMBs, and CFRs, Buy America/Fly America, Leahy, and other USG regulations, including as these apply to sub-grants and contracts;

• Experience as a trainer on accounting principles and USG compliance regulations;

• Able to set priorities and multi-task while maintaining accuracy and meeting deadlines;

• Excellent communications skills, including during tough negotiations and in light of staff adjustment to adhere to new policies and procedures;

• Experience in working with sub-grants, including USG compliance and training of sub-grantees;

• Proficiency in MS Office: PowerPoint and Word Excellent Excel skills.

• Full-scope experience with QuickBooks or other general ledger software should be required.

• Personal qualities of integrity, credibility, and dedication to the mission of Franklin Center;

• Ability to thrive as part of a team with diverse experience, expertise, skills, and objectives;

• Ability to stand firm on essential accounting and fiscal compliance and documentation needs;

• Successfully pass a criminal background check

Job Type: Full-time

Pay: $125,000.00 – $140,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Education:

• Master’s (Required)

Work Location: One location