Monday – Friday
Job Summary
Responsible for the oversight of the on-site accounting functions supporting the HOA, F&B, and Golf. This would include but not limited to the daily cash monitoring, sales reporting; providing all necessary month end reports to the general ledger team, reviewing inventory counts, support preparation of key reporting as well as general support and guidance to the on-site team. The Property Bookkeeper will play a key role in assisting the General Manager and departmental leadership in achieving department goals by providing information relevant to various analysis including budget to actual variance reporting and key metric comparisons, standard and ad hoc reports as well as financial statement review. This integral role serves as the key liaison between on-site operations and the financial services team.
Essential Duties & Responsibilities
Provide various reports to the general ledger team to facilitate month end closing process.
Review Financial statements for accuracy, identify and research variances or unexplained items on the Income Statement and changes on the Balance Sheet and propose adjustments and re-classes as necessary.
Provide assistance, support and training to on-site team including General Manager and Departmental leadership.
Maintain reserves schedule and track construction projects; providing necessary support on budget and payouts.
Respond timely consistent with FirstService Residential values to requests.
Support GM with preparation of variance analysis & executive summary report.
Assist with monitoring cash balances to ensure adequate funds are available, cash is allocated to the appropriate accounts, and work with FirstService Residential Treasury team to transfer funds between accounts as needed.
Review and approve invoice submissions and ensure proper coding.
Communicate timely the potential issues that may have an impact on the financial statements.
Special Project expense tracking to ensure expenses are within budget.
Timely follow up and resolve outstanding items and reconciling differences within financial statements.
Prepare, file and pay sales and use taxes for property.
Ensure conformance with Standard Operating procedures and policies, ensuring all onsite accounting activities are processed into the system in an accurate and timely manner.
Support GM with preparation of key metric comparison reports, assist on special requests and projects, and prepare ad hoc reporting as needed.
Maintain Fixed Assets listing for tracking and audit purposes.
Additional Duties & Responsibilities
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Perform any range of special projects, tasks and other related duties as assigne
Supervisory Responsibility
No supervisory responsibilities.
Education & Experience
Bachelors or Associate degree in Accounting from an accredited college or university. Condo/HOA, F&B, hospitality, and general ledger accounting experience a plus; additional years of experience could offset the need for an accounting degree.
Knowledge, Skills & Proficiencies
Strong verbal and written communication skills.
Detail oriented and strong organizational skills and multi-tasking skills.
Must have a strong work ethic and be detail-oriented with excellent organizational and multitasking skills.
Must have strong excel skills along with proficiency in Windows and Microsoft Office, including but not limited to Word, PowerPoint and Outlook.
Experience with a POS system required, Jonas a plus
Ability to work with sensitive or confidential information.
Ability to meet deadlines and work well under pressure.
Ability to perform with minimum supervision and make decisions independently.
Ability to work in a team environment as well as independently and be self-driven
Critical thinking, problem solving, judgment and decision-making abilities.
Tools & Equipment Used
Computer and peripherals, standard and customized software applications and tools, and usual office equipment.
Physical Requirements/Working Environment
This position will be a combination of working in an office and physical interaction with the on-site food and beverage team. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit and walk. The incumbent must be able to work extended and flexible hours and weekends as needed. Physical demands include ability to lift up to 30 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel
Minimal to no travel
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.