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Full Job Description
On-site Position in Atherton, CA
Full Time (40 hours/week), Non-Exempt & Hourly.
COMPENSATION:
● $120-180K/year + Benefits
● Discretionary Year-end Bonus (Up to 20%)
● Health Insurance
● Paid Vacation, Holidays, Sick days
● Paid Meal Breaks
● Regular Reviews & Advancement Opportunities
SUMMARY:
We are seeking an experienced, highly organized, and detail-oriented House Manager / Personal Assistant to oversee and manage the daily operations of a high-end private estate. A successful candidate will be responsible for maintaining the household’s smooth operation, supervising staff, managing vendors, and ensuring a comfortable and efficient living environment for the family. The ideal candidate must demonstrate exceptional interpersonal skills, a strong work ethic, and a commitment to maintaining the highest standards of excellence and discretion.
RESPONSIBILITIES:
House Manager
● Oversee daily household operations, ensuring a clean, organized, and well-maintained environment.
● Supervise and coordinate household staff, including hiring, training, scheduling, inspection, and performance management.
● Establish and maintain relationships with high-quality vendors for property and estate projects.
● Manage household budgets, expenses, and inventory, ensuring cost-effective procurement.
● Oversee landscaping, including design, maintenance, and improvement projects for outdoor spaces.
● Address and resolve principals’ requests or concerns promptly and efficiently.
● Implement and maintain household policies, procedures, standards, and systems.
● Maintain household security and safety measures, overseeing security systems and personnel.
● Communicate effectively with the family, staff, and vendors, demonstrating professionalism and discretion.
Personal Assistant
● Manage projects and oversee vendors, handling sourcing, coordination, supervision, and evaluation.
● Perform daily indoor and outdoor property walkthroughs for maintenance and upkeep.
● Safely drive principal(s) to various destinations and maintain vehicle cleanliness.
● Submit various types of written reports as required to keep principal(s) or supervisor(s) informed.
● Assist with staff management and procurement of personal items and household supplies.
● Plan and coordinate family activities and events.
● Provide concierge-level service, anticipating principal(s)’ needs and ensuring comfort.
● Manage the principal’s personal calendar, scheduling appointments and coordinating events.
● Handle correspondence, emails, and phone calls with discretion and professionalism.
● Coordinate travel arrangements, including flights, accommodations, and itineraries.
● Conduct research and assist with personal projects as requested.
● Perform ad-hoc tasks and errands as required, demonstrating flexibility and adaptability.
REQUIREMENTS:
● Bachelor’s degree or relevant certification in hospitality management or a related field.
● Experience managing high-end private households or estates is preferred.
● Exceptional organizational, time-management, and multitasking skills.
● Strong interpersonal and communication skills; fluent in English (additional languages are a plus).
● Discreet, trustworthy, and able to maintain strict confidentiality.
● Flexible and adaptable to changing circumstances, priorities, and schedules as required.
● Tech-savvy, comfortable with relevant software and tools, and primarily written correspondence.
● Service-oriented with a hands-on, can-do attitude and a humble personality.
● Holds a driver’s license with a clean driving record.
● Authorized to work in the United States without requiring employment visa sponsorship.
● Able to pass extensive reference and background checks.
● Covid-19 (with booster if eligible) and Influenza vaccinations are required.
OUR CORE VALUES:
● Principals’ First: Always put our principals’ needs and interests first.
● Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes.
● Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly.
● Dedication: Shows a deep commitment to the role and the company.
● Accountable: Takes ownership of tasks and completes thorough due diligence.
● Independent: Thinks and acts independently. Able to be self-taught and keep improving.
● Resilience: Never complains or shies away from work. Welcome harsh feedback and can thrive under pressure.
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Job Type: Full-time
Pay: $120,000.00 – $180,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: In person
