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EASTER SEALS SUPERIOR CALIFORNIA
Job Description
ACCOUNTS RECEIVABLE SPECIALIST
JOB SUMMARY
Under the direct supervision of the Director of Finance, the AR Specialist is to perform the process of client billings, insurance billings, collections and other accounts receivable activities using standard accounting practices and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may also be assigned.
A. Accounts Receivable / Billing:
1. Prepare and ensure the accuracy and timeliness of the entry of the charges for the Program and the Adult Day Programs.
2. Post Adult Day client payments to the Computer system.
3. Prepare and ensure the accuracy and timeliness of the miscellaneous billings including but not limited to LOA Employee Benefit billings and Paratransit billings.
4. Prepares and ensure the accuracy of miscellaneous deposits, acting as backup for Computer deposits.
5. eview and ensure the accuracy and timeliness of the collection process on all past due accounts for each site monthly.
6. Print receipts for clients and answer questions regarding accounts.
7. Copy, file and distribute the Purchase of Services Authorizations for as needed in a timely manner for Day programs, ES Enterprises and Pool acting as backup for the A/R Specialist.
8. Print, balance and ensure the accuracy and timeliness of the A/R Aging Report monthly, notifying the Director of Finance of any discrepancies.
9. File all A/R information including but not limited to A/R correspondence and cash receipts logs as needed.
10. Print claim forms as needed.
11. Investigate and resolve customer queries as needed.
12. Process all adjustments as needed.
13. Assist in the preparation and collection of Insurance and MediCal claims, and private pay
billings.
14. Call, document and draft collection letters for delinquent private accounts. Submit the
report and collection letters, prior to mailing, to the Director of Finance for review.
15. Accept payments for accounts receivable when necessary.
16. Assist A/R Specialist II with other billing functions as needed.
.
B: General Office Support:
1. Performs courier responsibilities by transporting various forms of documentation and mail.
2. Comply with privacy laws and requirements under HIPAA regulations and understand the consequences of non-compliance.
3. Follow all safety procedures as outlined by the Injury, Illness and Prevention Program (IIPP) Safety Manual and understand the consequences of non-compliance.
4. Provide exceptional customer services, both internally and externally.
C. Personal Interaction:
1. Attend center staff meeting and department staff meetings as directed.
2. Attend staff in services.
3. Take minutes at the Finance Staff meetings as needed.
4. Attend Safety Committee meetings
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA), 1991.
A. Education and/or
Experience:
1. Three years full time equivalent in A/R medical or healthcare environment, an AA degree in accounting or business with medical terminology, or a combination of education and experience.
B. Working Knowledge of:
1. Effective interpersonal communication techniques.
2. Medical terminology
3. Standard accounting procedures and practices.
4. Data entry procedures as the apply to Accounts Receivable.
C. Language Skills:
1. Communicate effectively verbally and in writing.
2. Effectively be able to answer and respond to questions from staff, clients, volunteers and general public in a friendly and positive manner.
3. Follow written and verbal directions.
D. Mathematical Skills:
1. Calculate figures and amounts such as addition, subtraction, multiplication, division and percentages.
2. Ability to apply basic math concepts.
E. Reasoning Ability:
1. Ability to solve practical problems and use available resources.
2. Work independently with minimum supervision.
3. Interpret and follow a variety of instructions provided verbally, written, in diagram or schedule form.
4. Maintain composure and good judgment under stressful or sensitive related issues.
F. Certificates, Licenses, Registrations:
1. Position requires a valid California Driver’s License, proof of liability insurance coverage and a driving record, which meets the standards of the agency.
2. Position requires proof of negative TB test within the past twelve (12) months.
G. Other Skills and Abilities:
1. Proficiently use personal computer and standard business software such as Excel and Word.
2. Perform data entry at a minimum of 8,000 kph and the ability to type 40 words per minute.
3. Use general office equipment including 10-key calculator, copier, phone system and fax machine.
Job Type: Full-time
Pay: $21.00 – $25.00 per hour
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Vision insurance
Work from home
Physical setting:
Office
Schedule:
Monday to Friday
Experience:
Accounting: 2 years (Required)
Microsoft Excel: 1 year (Required)
Work Location: One locationEstimated Salary: $20 to $28 per hour based on qualifications.
Job Description
ACCOUNTS RECEIVABLE SPECIALIST
JOB SUMMARY
Under the direct supervision of the Director of Finance, the AR Specialist is to perform the process of client billings, insurance billings, collections and other accounts receivable activities using standard accounting practices and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following; other duties may also be assigned.
A. Accounts Receivable / Billing:
1. Prepare and ensure the accuracy and timeliness of the entry of the charges for the Program and the Adult Day Programs.
2. Post Adult Day client payments to the Computer system.
3. Prepare and ensure the accuracy and timeliness of the miscellaneous billings including but not limited to LOA Employee Benefit billings and Paratransit billings.
4. Prepares and ensure the accuracy of miscellaneous deposits, acting as backup for Computer deposits.
5. eview and ensure the accuracy and timeliness of the collection process on all past due accounts for each site monthly.
6. Print receipts for clients and answer questions regarding accounts.
7. Copy, file and distribute the Purchase of Services Authorizations for as needed in a timely manner for Day programs, ES Enterprises and Pool acting as backup for the A/R Specialist.
8. Print, balance and ensure the accuracy and timeliness of the A/R Aging Report monthly, notifying the Director of Finance of any discrepancies.
9. File all A/R information including but not limited to A/R correspondence and cash receipts logs as needed.
10. Print claim forms as needed.
11. Investigate and resolve customer queries as needed.
12. Process all adjustments as needed.
13. Assist in the preparation and collection of Insurance and MediCal claims, and private pay
billings.
14. Call, document and draft collection letters for delinquent private accounts. Submit the
report and collection letters, prior to mailing, to the Director of Finance for review.
15. Accept payments for accounts receivable when necessary.
16. Assist A/R Specialist II with other billing functions as needed.
.
B: General Office Support:
1. Performs courier responsibilities by transporting various forms of documentation and mail.
2. Comply with privacy laws and requirements under HIPAA regulations and understand the consequences of non-compliance.
3. Follow all safety procedures as outlined by the Injury, Illness and Prevention Program (IIPP) Safety Manual and understand the consequences of non-compliance.
4. Provide exceptional customer services, both internally and externally.
C. Personal Interaction:
1. Attend center staff meeting and department staff meetings as directed.
2. Attend staff in services.
3. Take minutes at the Finance Staff meetings as needed.
4. Attend Safety Committee meetings
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA), 1991.
A. Education and/or
Experience:
1. Three years full time equivalent in A/R medical or healthcare environment, an AA degree in accounting or business with medical terminology, or a combination of education and experience.
B. Working Knowledge of:
1. Effective interpersonal communication techniques.
2. Medical terminology
3. Standard accounting procedures and practices.
4. Data entry procedures as the apply to Accounts Receivable.
C. Language Skills:
1. Communicate effectively verbally and in writing.
2. Effectively be able to answer and respond to questions from staff, clients, volunteers and general public in a friendly and positive manner.
3. Follow written and verbal directions.
D. Mathematical Skills:
1. Calculate figures and amounts such as addition, subtraction, multiplication, division and percentages.
2. Ability to apply basic math concepts.
E. Reasoning Ability:
1. Ability to solve practical problems and use available resources.
2. Work independently with minimum supervision.
3. Interpret and follow a variety of instructions provided verbally, written, in diagram or schedule form.
4. Maintain composure and good judgment under stressful or sensitive related issues.
F. Certificates, Licenses, Registrations:
1. Position requires a valid California Driver’s License, proof of liability insurance coverage and a driving record, which meets the standards of the agency.
2. Position requires proof of negative TB test within the past twelve (12) months.
G. Other Skills and Abilities:
1. Proficiently use personal computer and standard business software such as Excel and Word.
2. Perform data entry at a minimum of 8,000 kph and the ability to type 40 words per minute.
3. Use general office equipment including 10-key calculator, copier, phone system and fax machine.
Job Type: Full-time
Pay: $21.00 – $25.00 per hour
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Vision insurance
Work from home
Physical setting:
Office
Schedule:
Monday to Friday
Experience:
Accounting: 2 years (Required)
Microsoft Excel: 1 year (Required)
Work Location: One locationEstimated Salary: $20 to $28 per hour based on qualifications.
