East-West Center Hiring for Fiscal Officer (Finance Officer) Job at Honolulu, HI Full Time

The East-West Center is accepting applications for a limited, two-year appointment (with possibility of extension) for a Fiscal Officer within the Office of Management Operations. The Fiscal Officer is responsible for furnishing the Center’s programs and offices, and other areas as assigned with assistance and advice relative to financial and budget management operations

MAJOR DUTIES:

A. BUDGET AND FINANCIAL

• Coordinates with program personnel to formulate appropriate budgets and forecast future resource requirements. Provides standard cost factors and other information needed to prepare budgets. Prepares budgets for projects and activities as requested. Reviews budgets for adherence to Center and government policies and procedures, financial sufficiency and consistence, and available resources. Monitors budget throughout applicable funding period and revises allocations as required to meet ongoing program targets.
• Supervises the maintenance of a budget execution and financial accounting system for assigned program areas, which includes maintenance of records and control for all fund types.
• Reviews fiscal documents for assigned program areas. Approves all documents for encumbrances and payment certifying accuracy, funding availability, and compliance with regulatory requirements. Serves as purchasing authority within guidelines. Advises staff on purchasing matters.
• Identifies financial and budgetary aspects of contractual agreements for Programs. Drafts agreements, contracts and related amendments; and reviews all proposals and award instruments, including contracts, grants, subcontracts, and consultant agreements, to assure financial sufficiency and adequacy and for adherence to relevant policies and procedures. Ensures compliance with cost-share goals and obtains approvals for contract/grand modifications for proper close-outs of contracts and grants.
• Recommends policies and procedures to address address operational challenges or create efficiencies related to program budget and financial management.
• Drafts periodic financial reports to advise program staff on the status of funds, projected expenditures, or other financial management requirements. Advises Directors, Administrative Officers, and other staff regarding funding problems and initiates corrective action or recommends corrective action as appropriate.

B. ADMINISTRATIVE

• Manages inventory of accounting equipment and supplies.
• Liaises between programs and central administration regarding budgetary and financial matters pertinent to assigned program areas. Prepares budget reports, executes transfers, and processes appropriate documents in a timely manner.
• Develops systems which contribute to the smooth and efficient management of budgetary processes and financial management affecting the program’s operations.
• Provides work leadership for support staff as needed. Serves as work leader for special related administrative tasks.

SUPERVISION: This position works under the general supervision of the Senior Fiscal Officer. The supervisor provides new or unusual assignments by defining objectives, priorities, and deadlines. The employee works independently on continuous assignments and handles problems and deviations as they arise and may take some problems along with possible solutions to the supervisor for advice and approval.

REQUIRED QUALIFICATIONS: A Bachelor’s Degree, or equivalent training and experience from which comparable knowledge and ability can be acquired, is required.

Candidate must possess at least three (3) years of full-time experience that demonstrates the ability to perform the duties of the position; or a combination of post high school education and directly related experience which totals three (3) years. Qualifying experience must have demonstrated knowledge of contracts, subcontracts, and budgetary methods equivalent to those used by the U.S. Government; experience assisting with planning and controlling a financial program or series of accounts; exercise of analytical ability; experience providing advice on the management and expenditure of funds; making recommendations concerning new policies and procedures; assisting with development of contracts and grants proposals; experience assisting with all phases of post award administration and procurement program management; preparing interim and final financial reports on contracts and grants for staff and funding agencies.

Candidate must demonstrate the ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work and deal effectively with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to work effectively as a team member; and to appropriately handle confidential information; and ability to use financial management spreadsheet software.

Candidate must possess knowledge of office practices and procedures; of correct English grammar, punctuation, spelling, and word usage; and of office machines and equipment; demonstrated knowledge of contracts, subcontracts, and budgetary methods as used by the U.S. Government; planning and controlling a financial program or series of accounts.

SALARY: $64,919.97 per year which includes a cost-of-living allowance (COLA) currently at 9.28% (subject to change annually) and an attractive total compensation package.

An Equal Opportunity Employer/Vet/Disabled organization

This is a full-time position

Job Type: Full-time

Pay: $64,919.17 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift

COVID-19 considerations:
All East-West Center employees are required to be vaccinated with an additional booster shot, unless granted a religious or medical exemption from Human Resources.

Ability to commute/relocate:

• Honolulu, HI 96848: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor’s (Required)

Experience:

• Accounting: 3 years (Required)

Work Location: One location