CUNY Looking for Finance Manager at New York, NY Full Time

Finance Manager

Job ID

25191

Location

Graduate Center

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

The Graduate Center is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation’s largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni, who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Finance Manger is responsible for performing highly specialized accounting work required to maintainthe GC and allRelated Entities general ledgers. Working under the direction of the Controller,the Finance Manger directs and coordinates daily accounting activities to quickly and accurately record the revenues, expenditure, assets, and liabilities of GC and all Related Entities for both tax levy and non-tax levy activities (except tuition and fees which are reported through the Bursar Office). The incumbent is also responsible for preparing annual financial statements and coordinating GCTax Levy andNon-Tax Levy annual audits. This position reports to the Controller.

Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law.

Until further notice, this is a hybrid position, eligible to work remotely and work in the office. All CUNY employees must reside within a commutable distance to their campus.

Duties include but are not limited to:

• Serves as a liaison to the CUNY Central Office forCUNYfirstsoftware upgrades.

• Supervises, directs, and reviews the accounting functions (including, but not limited to, cash reconciliations, investment account reconciliation, accounts receivable transactions, fixed asset activity, recording of revenue- except tuition and fees which are reported through the Bursar Office,and expenses, etc.).

• Oversees all billing, accounts receivable and revenue accounting for both tax levy and non-tax levy activities of the GC and all Related Entities.

• Oversees accounting for any new endeavors of the GC and all Related Entities as directed by the Controller (except for activities reported by the Bursar Office).

• Manages all day-to-day accounting for Adult Continuing Education (ACE).

• Works closely with theControllerto improve internal controls, existing financial policies and reporting. Supports other ad hoc projects as directed.

• Provides complex financial analysis and technical assistance to theControllerfor daily accounting activities required to maintain GC and all Related Entities general ledger.

• Communicates with fund managers of the Graduate Center non-tax levy entities,GC Foundation & Subsidiaries,GC Center General Fund, GC Auxiliary (including ASRC), GC Child Development Center and DSC, about upcoming procedural changes; provides hands on training when needed; solicits their advice on better business practices and policy improvements.

• Develops relationship with key managers by providing value added guidance to assist with financial reporting.

• Resolves complex accounting issues or assists other personnel in resolving financial issues; prepares routine journal entries and monthly account bank reconciliations;

• Manages and tracks the performance of invested assets and ensures compliance with policies and investment guidelines.

• Prepares semi-annual and annual financial statements; directly works with external auditors to ensure accurate reporting of related entities.

• Ensures that releases from restricted funds are properly executed and are consistent with the purpose of GC Foundation funds and GC General Funds.

• Maintains charge-back database and prepares charge-back invoices; maintains fixed asset schedules;

• Performs ongoing financial analysis, financial modeling, and reporting.

• Plays a significant role in the annual audit;serves as aliaison with auditors and other internal and external agencies as needed.

• Issues payments to vendors, students and employees processed either through the Accounts Payable module or Cash Management module of the University’s Financial Reporting System of record for non-tax levy activities.

• Analyzes revenues and expenses to ensure they are recorded appropriately on a monthly basis in accordance with GAAP for FASB and GASB.

• Assists with analyzing financial statements on a monthly basis and reports on a variance, preparing tax- returns (990 & 990-T), IRS Form 1099, and other corporate filings, and monitoring internal controls.

• Supervises staff.

• Mentors and trains support staff on GAAP, external audit procedures and CUNYfirst processes.

• Ensures the GC and all Related Entities are in compliance with Federal, State, City, and CUNY policies and procedures.

• Ensures the GC and Related Entities comply with the University Cash Accountability policy.

• Ensures the GC and all Related Entities comply with all applicable FASB and GASB requirements.

• Coordinates all year-end reporting to the University Budget Office for Tax Levy and Non-Tax Levy entities.

• Assists with special projects as assigned by the Controller;

• Assists in positive pay processes;

• Performs other duties as assigned.

QUALIFICATIONS

Bachelor’s Degree and six years’ related experience required.

A preferred candidate should have:

• Experience in fund accounting, particularly non-profit experience.

• Strong understanding of accounting theory.

• Thorough knowledge of Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards (GASB) and Governmental Accounting Standards (GASB). Experience with non-profit accounting principles and procedures.

• Ability to create financial reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from students, faculty and staff.

• Highly motivated self-starter with supervisory, review and proofing experience.

• Ability to develop and establish financial policies and procedures.

• Ability to work independently, with little supervision, and as part of a team.

• Ability to effectively direct and supervise.

• Strong analytical, problem solving, and presentation skills.

• Intermediate to advanced experience with Microsoft Word, Excel, and Outlook.

• Intermediate to advanced knowledge of major accounting software programs.

• Ability to effectively handle multiple projects simultaneously in a deadline driven environment.

• Ability to take on new complex tasks.

• Dedicated to providing excellent customer service to internal and external constituents to the GC.

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

• Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

• Develops and recommends policies and controls to assure the responsible use of resources

• Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

• Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

• Assists in developing budgeting policies and procedures, and interprets University-wide policy

• Liaisons with auditors and other internal and external agencies as necessary

• May negotiate contracts

• May hire, supervise and train finance and/or clerical staff and manage related administrative functions

• Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on “Apply Now” below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a CV, statement of scholarly interests, and contact information for 3 professional references (title, company, phone number, and email). All documents should be submitted in PDF or Word format.

CLOSING DATE

Open until filled with review of applications to begin on October 17, 2022

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.