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Finance Coordinator
Job ID
26149
Location
Borough of Manhattan CC
Full/Part Time
Full-Time
Regular/Temporary
Regular
POSITION DETAILS
Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to the intellectual and personal growth of students. The College bridges the economic and education opportunity gap for students, more than half of whom are the first in their families to attend college.Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect of each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity and national origin, among other personal characteristics. BMCC’s motto speaks to this common sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.
The Finance Coordinator will report directly to theBusiness Manager. In addition to the CUNY Title Overview, the duties will include:
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Review and analyze the budget reports in CUNYFirst commitment controls and reporting tools for the charges made against different budgeted allocations and classify the expenditures.
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Update, maintain and distribute the payment spreadsheet for contractual services, rental property expenses, telephone services, copier maintenance, cleaning and security contractual services, match the invoices with certified payroll records provided by vendors.
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Process vendor invoices for tax levy and four non-tax levy entities in CUNYfirst system; review and reconcile vendor invoices to ensure payments are up to date and accurate.
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Track and maintain the spreadsheet database of payments and reconcile it to CUNYFirst data interfaced to New York Comptroller’s Office FMS system.
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Generate various reports in CUNYfirst and FMS systems: exception report, document tolerance, and budget reports.
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Maintain the database for elevators and escalators maintenance and call out services.
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Reconcile all Staples/Proftech CUNYfirst budgets; and process vouchers for payment.
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Coordinate Travel and Expense module transactions for all entities, maintain CUNYFirst role access for processing and approval of travel and expenses, register employees in City of New York Comptroller’s Office MFS, verify employee’s information with IRS.
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Communicate with faculty and staff resolving their inquiries for all entities regarding Travel and Expense reimbursement.
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Work with Procurement concerning vendor’s payments, credit card reconciliations, credit card approvals and reimbursements.
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Interact with department heads, managers, staff and faculty regarding AP and Procurement process; and provide the instructions and training on various processes.
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Process payment life cycle for non-tax levy entities and print, cancel, reissue the checks and issue ACH transactions.
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Assist in year-end closing process by ensuring all expenses were posted in proper accounting periods and perform reconciliations of accounts payable.
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Assist external auditors with paperwork and documents and answer questions during audit progress.
QUALIFICATIONS
Bachelor’s Degree requiredin Finance or Accounting.
CUNY TITLE OVERVIEW
Performs financial analysis and administrative work related to College or unit accounting.
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Prepares, reconciles and distributes expenditure and related accounting reports
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Creates and maintains various spreadsheets related to financial analysis
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Processes and tracks transactional entries
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Provides support in the administration of various business operations
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Coordinates with various departments on accounting matters
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Monitors systems and operations to assure a smooth workflow
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Performs related duties as assigned.
Job Title Name: Finance Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$44, 411 – $65, 946
Salary commensurate with education and experience.
CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Submit a cover letter and resume via our online recruiting system CUNYFirst at ~~~/
Vaccine mandate:
Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Being fully vaccinated is defined for this purpose as being at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. Final candidates must be fully vaccinated as of their first day of employment.
CLOSING DATE
January 25, 2023
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.