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Women’s Birth and Wellness Center (WBWC) – Chapel Hill, NC
**Please note that this position is not affiliated or associated with CCPN. CCPN provides recruitment assists to independent primary practices in North Carolina and all position content was approved by the practice. **
Women’s Birth and Wellness Center (WBWC) vision is to be the recognized leader in patient and family-centered primary, wellness, maternity, and lactation care by providing a learning environment for midwifery and nursing education, improving, and maintaining the health of the communities that we serve, utilizing a collaborative approach and fostering a positive work culture that encourages all of us to bring out best selves to working and supporting and investing in our community.
Position Summary
The Finance Manager is responsible for the day-to-day oversight and hands on management of the organization’s financial records. They are responsible for ensuring compliance and . They work in partnership with the Executive Leaders to establish effective goals, metrics, targets, and policies that will benefit the organization and increase revenue and reserves.
Essential Function
The Finance Manager manages and oversees the organizations finances, facilities and IT needs and performs a wide range of duties. The Finance Manager is responsible for the day-to-day oversight and hands on management of the organization’s financial records. The Finance Manager performs a wide range of duties including, but not limited to the following:
Monthly Reconciliations
In collaboration with the HR manager process payroll: timesheets, QuickBooks, contract labor, HSA and Valic payments
Month-end processing
Reconcile checking, savings, CD, and credit card accounts
Monthly Count & enter IUD inventory
Download reports from Billing Service and make Nutshell and Overview entries
Process and post financials by the 15th of each month
Download and/or enter credit card charges
Print checks mainly for patient refunds
Download BCBS bill and Unum bills monthly and reconcile
Process and pay Sales Taxes by the 20th
Process semi-annual Sales Tax refund
Receive and organize incoming vendor invoices and submit to Business Manager for approval
Participate in meetings as needed with billing company regarding billing, collections, and reports
Notify Executive Leaders of accounting errors
Entering financial transactions into databases
Auditing of databases to ensure accuracy
Month end process completion and finance committee report preparation
Annual Reconciliations
Calculate 401A amounts annually
Provide input and assist in creating budget annually
Calculate bonuses annually
Prepare annual Solicitation License
Work with CPA for annual 990 & post the needed adjusting journal entries
Process annual Property Tax form
Report payroll info for annual Worker’s Comp audit and annual health care renewal
Contribute to a positive work environment by following through on tasks, taking initiative, working with the team, and identifying solutions
Business Office
Analyze financial statements, organization’s investments, and audit summaries to oversee the organization’s financial and budgetary activities
Make recommendations for improvement and identifies where the organization may be failing and succeeding in terms of revenue
Identify cost-cutting measures and makes recommendations to Executive Leaders
In collaboration with the ED, responsible for finding ways to cut costs and improve financial performance
Identify and make recommendations for more efficient systems to cut back on expenditure
In collaboration with ED negotiates contracts with suppliers and clients to determine the best deal for the organization in keeping with areas of responsibility. They manage sales and work out the best way to market the organization’s goods or services to new clients.
Facilitate regular departmental staff meetings to support communications, deliver training, and ensure compliance with WBWC policies and financial processes.
Provide feedback as needed and ongoing that recognizes, identifies, and supports when improvement is recommended and when excellence is achieved regarding productivity and teamwork.
Provide board financial documents (profit and loss, balance sheet, cash flow, and other financial reports) 48 hours in advance of board meetings and as needed or requested
Prepare monthly financials (profit and loss, balance sheet, cash flow, and other financial reports) to include KPI metrics and submit to Executive Leadership
Oversee reconciliation of financial accounts
Oversee the bookkeeping, accounts payable/accounts receivable, insurance billing and insurance policies
Ensure code regulatory compliance of AABC, local, state, and federal governments
Ensure compliance with collection policies and procedures
Keep Executive Leadership informed of any issues that may have an effect on the organizations ability to achieve financial and strategic goals
Responsible for assisting with financial audits and CABC accreditation
Qualifications
One to three years of financial management experience in a healthcare environment, especially women’s health
Associates degree in Accounting, Finance, Business, or related field preferred
Proficient in use of QuickBooks and MS Office programs
Familiarity with a wide range of financial transactions including Accounts Payable and Accounts Receivable
Knowledge, Skills, and Abilities
Strong oral and written communication skills; ability to interact within all levels of the organization
Excellent data entry skills
Demonstrated ability to handle highly confidential, financial information with diplomacy and tact
Great interpersonal and customer service skills
Ability to adhere to schedules and deadlines
Ability to multi-task, prioritize, work under pressure, and meet deadlines
Ability to be flexible and meet unscheduled work requests
Ability to manage multiple tasks and priorities while affording attention to detail, accuracy and organization
Ability to communicate complex data clearly
Ability to self-motivate, work independently and function well as a team member
Working Conditions
Standing and walking for prolonged periods of time. Physical demands include periods of sitting, some bending, stooping, and stretching. Use of the telephone, computer and other related instruments or devices while communicating with staff. Ability to lift up to 15 pounds.
Benefits
Medical
Dental
Vision
403B and 401A
Long term disability
Life insurance
Employee Assistance Program
Prorated vacation
CEU Credits