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530113
Medical Center
Pediatrics
Full Time
Grade 106
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Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Salary Range:
Position Summary
The Director of Budget and Finance will report to the Department Administrator, CFO of the Department of Pediatrics. The Director will be responsible for oversight of all financial management and reporting functions of the Department including budget development and monitoring; creation of financial models to assess strategic initiatives, and business plans to support new faculty recruitments and large academic or clinical initiatives preparation of monthly, quarterly and annual financial management reports; and oversight of other financial management and reporting tasks that are necessary to conduct and monitor the financial affairs of the Department. In addition, an integral part of the position will be to prepare (or oversee preparation of) business plans and justifications supporting possible offsite private practice locations.
Responsible for the oversight and direct supervision of the Department’s finance team. Coordinate the development of the Department’s annual operating budget consistent with Departmental priorities, sound financial management principals and with an emphasis on cost containment. Monitor actual financial performance versus prior year actual and budget; identify significant variances and make corrective action recommendations. Leads and manages the annual fiscal year end close process in collaboration with the Divisions, Vagelos College of Physicians and Surgeons (VP&S) & the CUIMC Controller’s Office. Responsible for oversight of expense reconciliation and reporting. Supports Chair and Clinical Divisions and Core Administration in strategic planning initiatives. Provides data, analysis and facilitates dialog. Provide project management support for strategic initiatives. Prepare or oversee preparation of complex clinical and academic business plans in support of new faculty recruitments, large clinical or academic programs or expansion of existing programs.
Work collaboratively with Division Administrators on a host of financial budget, analysis and reporting issues. Develop mechanism to monitor results against plan. Work closely with Division Administrators to monitor financial performance. With Core Department staff, prepare and provide regular financial reports to Department Chair, Department Administrator, Division Chiefs and Administrators, and other senior leadership. Meet regularly with stakeholders (senior management, division management, chiefs, etc.) to review financial performance and recommend corrective actions where necessary. Able to think strategically about needs of the Department and Clinical Divisions and provide data used to support strategic goals. Adjusts to needs of individual areas as well as Department as a whole.
Assess Core staff and divisional administration financial management skills and provide training or recommendation to improve individual skills and organizational structure to meet the evolving financial management priorities of the Department, VP&S and University. Keeps up to date on University, VP&S and other financial policies, procedures and tools (e.g., ARC, etc.). Develop necessary supplemental financial tools. Ensure effective financial integration of sponsored project finances in consolidated budget and reporting.
“Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”.
Responsibilities
Manage and lead the budget and strategic/business planning processes for the Department.
Implement and maintain concurrent budget planning and monitoring processes in concert with the financial goals and objectives of the Department.
Spearhead financial analysis and creation of P&Ls as needed, incorporating productivity benchmarks, revenues, and operating costs
Evaluate budget variances and make recommendations on appropriate corrective actions.
Prepare and present monthly budget and financial performance reports to the Department’s leadership.
Collaborate with Division Chiefs and Division Administrators to develop, monitor and evaluate business plans in alignment with the Department’s goals and objectives.
Serve as a central liaison for the Department for matters related to the Department’s budget and financial operations.
Provide support for the Departmental Administrator in preparing for negotiations and performing reconciliations as related to the NYPH Joint Budget.
Supervise and coordinate the Department’s financial closing processes including monthly closings, quarterly closings and fiscal year closing.
Collaborate with the Department’s Director of Revenue Cycle Operations and other key leaders in supervising the reconciliations among EPIC billing system, Bank activities and FAS account activities.
Supervise the managers and staff within the Budget and Finance team to manage and oversee the Department’s financial/ accounting operations and payroll operations.
Must be prepared to recruit, mentor, and manage multiple direct reports.
Supervision includes operations management of various University budgets / finance systems such as ARC, PAC Labor Accounting reports.
Must have advanced pivot reporting and Excel skills.
Recommend and prepare for approval and implementation the Department’s financial policies and procedures as appropriate. Spearhead monthly finance forum to communicate updated to financial policies and procedures.
Performs related duties & responsibilities as assigned/requested.
Minimum Qualifications
Bachelor’s degree or equivalent in education and experience; plus five years of related experience
Preferred Qualifications
Master’s degree
Other Requirements
Proficient in Microsoft Office Suite or related software
Proficient in Budget Creation and analysis
Excellent managerial skills
Excellent organizational skills and attention to detail
Thorough understanding of budgetary and accounting principles, practices, and policies
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
