Working Title Payroll Accountant
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202301732AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range $60,000 – 65,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Desired Start Date 10/23/2023
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 10/11/2023
Description of Work Unit
The work unit exists to pay all employees of Colorado State University, reconcile amounts withheld from employees and remit to respective accounts and vendors (insurance, taxes, tax-shelter programs, miscellaneous deductions, etc.), record all transactions in the financial reporting system of Colorado State University for all payroll items, interact with other CSU departments and outside agencies including but not limited to proper payroll time and effort reporting, corrections, garnishments, FSLA , liens, levies, court orders, family support services, benefit vendors, the State of Colorado state taxing authorities and IRS .
Position Summary
This position exists to assure that payroll processing is completed timely and accurately, timekeeping is utilized and monitored appropriately.
This position is also utilized for assisting with pension payments, including maintenance and setup of deductions and reporting, and annual audits.
This position assists with state tax withholding and remittance, unemployment and workers compensation reporting. This position is also to assist with tax remittance for Federal, State and Local tax authorities.
This position is involved with maintenance, development, implementation and modification of the HR system as it relates to payment processes, taxes, pensions, and to retain regulatory compliance.
This position to assist with out of cycle payments, payment stops, over-payments and W-2 reporting, imputed income and taxable fringe benefits.
This position assists with overpayment calculations, insurance billing, reconciliations and auditing, garnishments, personnel data calculations and adjustments.
This position qualifies for a hybrid in office/remote work arrangement after successful completion of a 4-6 week in-office training period. Human Resources office hours are 7:30am – 4;30pm.
Required Job Qualifications
Preferred Job Qualifications
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty Category Payroll Tax Data and Financial Reporting
Duty/Responsibility
Analyze HR tax data and gather other tax information from Business Financial Services to create the federal tax liability report. This information is used to prepare the federal tax remittance document and process and remit taxes timely and accurately in compliance with IRS and federal tax guidelines. Responsible for preparation of quarterly and annual federal tax reports. Monitor the HR system for accuracy of tax calculations. Reconciling tax related accounts in accounting system. Create journal entries recognizing Federal ACH credit of taxes in accounting system.
Prepare, process and remit pension deductions and 403(b), 457, 401(k) tax deferred investments.
Monitor, test and ensure proper locality taxation for individuals working remotely, calculate and remit timely and accurate tax payments.
Share in the work to perform coverage for State and Local tax remittances and related job duties. Maintain Worker’s Compensation records and reconcile employee year to date figures based on Worker’s Compensation checks received. Process unemployment records and responses.
Percentage Of Time 40
Job Duty Category Payroll Processing and Auditing
Duty/Responsibility
Audit preparation, cash reconciliations, payroll processing for Administrative Professionals, State Classified, Hourly and Graduate Assistants. Federal and Colorado State tax remittance, Over-payments, Impress Funds, Imputed Income.
Monitor and calculate all out of cycle payments, cancellations and over-payments. Work with peer Accountant and the payroll processors to facilitate processing entries for payroll. Manage the current employee overpayment receivable account in accounting system. Journal entries are required to update payroll bank account vs employee receivables. All accounts must be reconciled and balanced monthly to the university’s financial system, Kuali.
Testing and validation of the HR system, subject expert on taxation, coordinating software updates, testing patches and upgrades.
The processing and posting of moving expenses, imputed income and taxable fringe benefits.
Monitor SERP /Medicare set-up for students in the HR system.
Responsible for timely and accurate reporting of W2s and W2c corrections and Guam reporting. Continuous monitoring of reporting requirements per IRS regulation, working with HRIS and IS to coordinate processing and filing. Testing and managing new elements, patches and updates that effect taxation. Prepare adjustment W2c/W3cs as needed, determining the requirements of posting information through payroll or accounting software for proper coding of expenses.
Share in the work to perform and provide coverage for retirement plan related duties, HSA processing and other voluntary deductions.
Provide ancillary assistance for parental leave and short term disability. Ensure files are properly maintained in accordance with record retention rules.
Percentage Of Time 40
Job Duty Category Team Collaboration and Support
Duty/Responsibility
Ensure the success of all members of the payroll unit by providing support, coaching, training, and other resources as needed for colleagues to fulfill their assigned responsibilities. Serve as subject matter expert regarding CSU and payroll protocols for the Payroll Manager. Act as a role model and example for connected collaboration across the payroll team. Maintain Desk Reference Manual.
Percentage Of Time 20
Application Details
Special Instructions to Applicants
Applications will be accepted until the position is filled, however for full consideration, please apply by Wednesday, October 11, 2023, 11:59 pm (MT).
Interested applicants must submit a cover letter, which addresses how professional experiences align with identified competencies of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Matthew Miller, [email protected].
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Matthew Miller, [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected].
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected].
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected].
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested 3
Maximum Requested 3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
Job Description World Finance, winner of the Top Workplaces USA award two years in a row, helps customers meet their...
Apply For This JobAtlantic Tax & Accounting is an income tax preparation industry leader in Broward County and is seeking an experienced Tax...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> The YMCA of the Cedar Rapids Metropolitan Area, a leading nonprofit, charitable organization committed to...
Apply For This JobE xternal candidates are eligible for a one-time signing bonus of $10,000 (prorated for part time roles). A relocation package...
Apply For This JobQuick Apply Full-time Part-time 17 hours ago Full Job Description EnviroTech/ RainSoft is a 39 year old company partnered with...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> Accountant/Finance Manager Accountant/Finance Manager Position Overview- Baytown, TX We are currently looking to recruit a...
Apply For This Job