Collier County, FL Looking for Manager – Financial Operations at Naples, FL Full Time

Manages financials, business operations, and accounting, including budgeting, purchasing accounts payable, and accounts receivables; and management for an assigned Department.

Essential Functions

• Supervise, direct, and evaluate assigned staff, processing employee concerns and problems, directing work, completing employee performance appraisals and counseling employees regarding performance and efficiency. Provide training and direction, establish performance expectations, and recommend disciplinary actions as necessary, all with divisions director’s approval.
• Lead operating, capital & revenue budget development with directors, managers, project managers and operation analysts including the creation and roll-out of analytical tools to provide a critical basis of information to facilitate budget development and provide a framework for a coordinated department submittal, roll up division budgets into fund budgets and overall department budget, analyze to identify trends and drivers, conduct budget review meetings that depict and explain the overall budget, trends, drivers and exceptions and obtain budget approval.
• Prepare division budgets for operations support. Monitor and manage expenses throughout the fiscal year including periodic target and forecast analyses.
• Work cooperatively with the Clerk of Courts on the annual audit and preparation of the CAFR. Provide analyses and explanations related to operating environment and variances.
• Promote operational and financial optimization by creating and rolling out analyst tools to provide a critical basis of information for annual operating financial targets and forecasts development periodically throughout the year and framework for a coordinated department response, roll up divisions by fund, and analyze to identify trends and drivers.
• Respond to inquiries and advise client divisions on such items as budgeting, forecasting, budget amendments, purchasing policy, research in SAP, Excel, pivot tables, etc.
• Perform complex financial and operational ad hoc analyses and advise to support business decisions.
• Organize, prioritize and assign daily work activities; monitor the status of work in progress and review completed work; confer with assigned staff, assist with complex situations/issues, and provides technical expertise.
• Direct the assigned staff to ensure all financially related transactions are accurate and processed in a timely manner and are following financial guidelines relative to the Clerk’s office and Budget Office requirements, divisional budgetary allowance, senior management, and all other division-directed policies.
• Serve as the financial liaison to the Office of Management & Budget and the Clerk of Courts Finance Staff ensuring that budgets are developed on time, that they adhere to the required formats and that invoices and bills are properly reviewed, analyzed and processed. Answer all questions related to the Department’s financial matters. Provide information and data to the Clerk of Courts Finance Staff in association with division audits.
• Develop, direct, and implement capital and operating budgets for assigned divisions; develop and adhere to schedules and deadlines and monitor the progress of annual budget activities; review budget submissions and modify as necessary; ensure various income-generating divisions balance fees with expenses; critique, oversee and manage allocations; prepare/delegate portions of the annual budget consolidation process, including summarization of data for review; manage the proactive actions required to meet budgetary restrictions and required statutory reserve levels.
• Provide financial management and oversight to all business areas and divisions within the assigned section; provide leadership and supervision to financial and operational staff in support of the department’s business activities; oversee general accounting, accounts payable, revenue management, purchasing, and other financial functions.
• Oversee all accounts payable transactions for assigned divisions. Ensure all financial transactions with all responsible divisions are reconciled in a timely manner to SAP general ledgers and that all reports, especially external reports are accurate and agree with supporting evidential matters. Authorize disbursements and review and approve payment vouchers and requisitions for purchase. Identify needs for staffing, equipment, materials, services and supplies; and allocate, monitor and approve expenditures of budget funds.
• Provide the Department Head, Deputy Department Head and/or Operations Division Director with financially based information on a regular basis so that the assigned divisions can be operationally and fiscally well managed using timely and informative information (as well as prospective information) to guide senior management decision making.
• Ensure divisional compliance with all applicable federal, state and county codes, laws, rules, regulations, standards, policies and procedures; monitor work environment and use of safety equipment to ensure the safety of employees and other individuals; initiate any actions necessary to correct deviations or violations.
• Prepare ordinances, resolutions, staff recommendations, final orders, show-cause orders, preliminary orders, agenda items, and recommendations for presentation.
• Approve, administer, and oversee the efforts of retained consultants for special projects, evaluations, reports, official records management requirements and/or impact fees. Manage contracts for consultants and monitor adherence to scheduling and timeliness of deliverables.
• Administer annual equipment maintenance and records contracts; monitor work to ensure compliance with terms of the contract; review invoices and payment requests submitted by consultants/contractors; ensure indicated milestones/conditions have been met in order to release payment.
• Prepare reports in response to inquiries and correspondence from city, county, Federal, and State agencies. Ensure information is provided responsively; respond appropriately to politically sensitive and other high-profile issues, adhering to the Freedom of Information Act and other Federal and State regulations governing the release of information.
• May be required to administer, plan, direct and manage all assigned matters pertaining to the regulation of private and investor-owned water and sewer utilities; provide managerial support to the Board appointed Collier County Water and Wastewater Authority; serve as liaison to the Department of Revenue to manage the Communications Services Tax receipts; manage and direct Contractor Licensing staff and interface with the Contractor Licensing Board. (P & R)
• May be required to supervise custodians of official records and files, including retention, maintenance, and archiving of records. Serve as County contact for financial matters relating to assigned divisions.
• Serve as the official custodian of fiscal records and files for assigned divisions, such as project ledgers, budget documents and asset management records.
• Serve as County contact for all financial matters relating to inter-local agreements with other municipalities, Florida Department of Transportation (FDOT) grants and funding, county-managed Municipal Services Taxing Units (MSTU) projects, CRA agreements and all other agencies that interact with assigned divisions.
• Serve as liaison to the FDOT to manage, audit and review state and federal grants. Periodically monitor, review and audit grants and agreements for assigned divisions.

Minimum Qualifications

• Bachelor’s degree required.
• Five (5) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting Required.

Supplemental information:
Salary offers above the minimum pay grade may be considered based on qualifications.

Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.

This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.