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- Position open until February 15, 2024*** The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records. Position Function: Under the general direction of the Accounting Manager, performs duties necessary to support the Finance Department by conducting accounts receivable and payable through the reconciliation of invoices, vendor account coordination, processing employee loan and/or reimbursement programs, financial software system updates, revenue collections and deposit transactions audit, banking transaction preparation, processing budget transfers, ledger entries, annual audit support, and purchasing activities. Essential Duties: Performs duties necessary to support the Finance Department including review of accounts payable and or payroll as assigned. Prepares adjusting journal entries to the general ledger as needed to maintain the accuracy of the financial information. Reconciles the general ledger to subsidiary ledgers and bank accounts to verify the accuracy of account balances. Prepares reports issued to federal and state regulatory agencies as required to request funding and to satisfy financial and reporting requirements of financial assistance programs. Compiles or assists in the compilation of regular monthly financial statements, statistical reports annual financial reports, special reports, and analyses. Assists in the compilation and update of the City’s accounting procedures manual. Prepares schedules and reports used to remit taxes to other governments. Assists in the development of automated systems used to accumulate, track, and report financial transactions. Maintains computerized fixed asset accounting system, including entry of new purchases, dispositions, and reconciliation to the general ledger. Performs research projects as requested by superiors in the Finance Department. Prepares and maintains custom financial reports within the general ledger system. Uploads and posts financial information to the general ledger from various subsidiary ledgers. Assists personnel in other City departments in solving problems of a technical accounting nature. May be required to work overtime or alternate hours as necessary for the efficient operations of the department. Performs special assignments that require considerable technical knowledge of accounting principles and procedures as well as City policies and procedures. Prepares schedules and reports used to record a variety of financial transactions. Assists external auditors during annual audits, including preparation of financial statements and supporting work paper files. Environment: Duties are primarily performed within an office environment or setting. Possible exposure to dust and mold. Knowledge/Skills/Abilities: Required knowledge and experience are normally obtained through the completion of an advanced education from an accredited educational institution of higher learning resulting in a Bachelor’s Degree in Finance, Accounting, or a related field and at least three (3) years of related work experience in Accounting, Finance, Business or related field are preferred. Work requires the ability to read and write letters, memos, spreadsheets, and other job-related analyses. Must possess excellent oral communication skills. Must be able to perform basic mathematical computations and/or analysis. Must be able to research, compile, and analyze data in an acceptable format. Should be competent in the use of Microsoft Excel, Word, and PowerPoint software. Ability to work under high demands, short time constraints, and the pressure of a fast-paced work environment. Ability to establish and maintain effective working relationships with employees, other government representatives, contractors, partners, consultants, vendors, the media, and the general public is essential. Other Requirements: Must possess a Valid Florida Class E driver’s license. Must pass applicable pre-employment testing and background and credit checks. SPECIAL REQUIREMENT: This position may require one to report for work when a declaration of emergency has been declared in Polk County.
