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Position Purpose
The Supervisor Departmental Finance oversees, supervises, monitors, and provides direction for finance activities of a specific department within the City of Dallas. Supervises accounts payable and receivable, personnel actions, training and guidance, and budget development within the department assigned.
Essential Functions
1 Supervises, oversees, and monitors the daily operations involved in financial transactions for the City; reviews and gives direction for accounts payable and receivable, check distribution, invoicing, and payment processing; evaluates, monitors, and reviews the quality of work performed and ensures compliance with regulatory agencies.
2 Implements plans, schedules, and assignments; determines objectives needing emphasis; recommends or adjusts work priorities, project schedules, resources, and work plans as required.
3 Gives advice, counsel, instruction, and identifies routine training needs for finance related staff; provides knowledge and expertise on invoicing, billing budget development, financial accounting, and remaining compliant with financial and accounting practices; ensures appropriate internal controls are in place and regularly audits cashier tills, accounts, and general billing activities.
4 Prepares monthly reports for assigned departments, responds to questions concerning billing variances, performs year-end reconciliation and assistance, and assists departments with financial management.
5 Participates in staff and personnel management; reviews applications, participates in hiring processes, oversees training, resolves personnel conflicts, and approves payroll.
6 Reviews and approves delivery orders, master agreements, contracts and requisitions for goods and services, and other financial expenditures; maintains and monitors outstanding encumbrances and contracts; assists with proposal requests and qualifications while supporting the processing of Administrative Actions.
7 Provides vendor support for assigned departments and ensures all invoices and billings are posted and recorded; resolves research issues, lost documentation, rejected payments, returned checks, and other financial discrepancies.
8 Performs any and all other work as needed or assigned.
Minimum Qualifications
EDUCATION:
Bachelor’s degree in accounting, finance, or business/public administration.
EXPERIENCE:
Three (3) years of experience in:
Accounts payable/receivable
Budget development
Grants management
Personnel management and/or
Procurement
AND
Two (2) years of supervisory/management responsibilities (This experience may be included in the required experience listed above.)
EQUIVALENCIES:
High school diploma or GED plus seven (7) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
Associate degree in any field plus five (5) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
Bachelor’s degree or higher in a non-specified field plus five (5) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
Master’s degree or higher in a specified field plus one (1) year of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
PREFERENCES:
Multi-tasking skills
Knowledge and skills to operate computers
Supplemental Information
Knowledge, Skills & Abilities:
1 Knowledge of budgeting, procurement, accounts payable, accounts receivable, public policy, and administration.
2 Knowledge of public administration, office and personnel management, and office operations.
3 Knowledge of the City’s payroll, accounting, or purchasing procedures
4 Ability to use office machines including, copier, fax machine.
5 Ability to maintain records journals and files, calculate balances and totals, process vouchers, and facilitation smooth office operations.
6 Ability to write, clear and accurate reports.
7 Ability to deal tactfully and courteously with the public and other city employees.
8 Ability to handle difficult and unusual situations.
9 Ability to analyze information and develop sound conclusions.
10 Communicating effectively verbally and in writing.
11 Establishing and maintaining strong working relationships.
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.
