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Position Purpose
The Manager – Business provides and performs comprehensive management and oversight of the department’s business, financial, and administrative functions to ensure the department meets goals and objectives as established by the City Council, City Manager and department director in a cost-efficient and effective manner.
Essential Functions
1 Manages, oversees, supervises, and supports activities of staff supporting the business needs of various departments; oversees and manages department’s financial, accounting and budgeting processes and functions; leads the annual budget development, implementation and monitoring, internal audits, grants management, Tax Increment (TIF) tracking and reporting, purchasing, accounts payable and receivable, credit card management, paymaster functions, cash balance analysis, encumbrance management, vendor relations, journal vouchers and internal transfers, internal controls coordination, and general ledger.
2 Identifies, determines, and reviews needed areas of change or development and institutes changes to improve operations and facilitate stronger business administration, control, and management; provides management oversight of department technology needs related to computers, software, telephones, multi-purpose photocopiers, and plotter.
3 Plans, implements, coordinates, monitors compliance, and evaluates policies and procedures; reviews and oversees work schedules of others all subordinate levels and provides technical and operational direction for business needs and services.
4 Establishes, develops, and implement short-, mid- and long-term goals and objectives; develops and approves schedules, priorities, and standards for achieving goals, and directs evaluation activities.
5 Supports, directs, and oversees the preparation of management and productivity reports and studies; leads and participates in special investigations, internal audits, and research studies to enhance the business services of the City.
6 Oversees the preparation of and evaluates budget development and budget requests; identifies and realizes expenses and revenue and makes competent recommendations for business budgets for related departments and services.
7 Serves as the department’s management liaison and oversee the department’s implementation of city-wide business and emergency operations systems.
8 Represents the City at meetings, hearings, trials, conferences, and seminars or on boards, panels, and committees; testifies at hearings, trials, and legislative meetings as appropriate.
9 Performs any and all other work as needed or assigned.
Minimum Qualifications
EDUCATION:
Bachelor’s degree in a business/public administration or management field.
EXPERIENCE:
Five (5) years of experience in:
Purchasing/procurement
Budgeting
Accounting
Financial analysis/reports and/or
Revenue collections
AND
Two (2) years of supervisory/management responsibilities (This experience may be included in the required experience listed above.)
EQUIVALENCIES:
High school diploma or GED plus nine (9) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
An associate degree in any field plus seven (7) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
A bachelor’s degree or higher in a non-specified field plus seven (7) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
A master’s degree or higher in a specified field plus three (3) years of the required experience including two (2) years of supervisory/management responsibilities will meet the education and experience requirements.
LICENSE:
Valid driver’s license with good driving record
Supplemental Information
Knowledge, Skills & Abilities
1 Knowledge of local, state, and federal laws and regulation
2 Knowledge of the principles and practices of public administration and management.
3 Knowledge of office management principles
4 Knowledge of the principles and practices of department-level accounts payable
5 Knowledge of performance management and measures
6 Ability to manage unit/program activities through the supervision of subordinate supervisors.
7 Ability to develop and implement budget.
8 Ability to establish and obtain operating long-range goals and objectives for unit.
9 Ability to devise solutions to administrative problems and to plan, assign, delegate responsibility.
10 Ability to develop and evaluate administrative polices and procedures.
11 Communicating effectively verbally and in writing.
12 Establishing and maintaining effective working relationships.
The salary listed on the job posting is the starting salary range; amount offered will depend upon qualifications.
For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed
