Definition
To direct, plan, organize, and supervise the City’s long-range financial planning goals by monitoring and analyzing the budgeting, accounting, auditing, cost accounting, cash management, revenue collection, utility billing, data processing, grant accounting, portfolio management, and business license collection; to serve as the City’s chief financial officer with responsibility for identifying funding options, analyzing funding proposals, and negotiating financial agreements on behalf of the City; and, to implement computer enhancements and to serve as City Treasurer. Serves as a member of the City Manager’s Executive team.
Example of Duties
Duties may include, but are not limited to, the following:
Plan, organize, and direct the long-range financial activities of the City, including enterprise funds, and special authorities.
Develop and implement goals, objectives, policies, and priorities.
Develop and implement various systems and procedures to meet city-wide goals, objectives, policies, and priorities by working closely with management staff.
Oversee and manage City’s investment portfolio and provide cash management financial planning.
Develop and make recommendations with respect to financing plans by identifying funding options, analyzing funding proposals, and negotiating agreements for the City.
Serve as Treasurer and Purchasing Officer for the City.
Prepare revenue projections, cash flow analysis, and recommendations regarding revenue adjustments and assist departments in fee schedule analysis and modifications.
Supervise the preparation of various financial reports as required by law and those required/requested by the City Council and City Manager.
Prepare and present financial and administrative reports, analysis, and resolutions for the City Manager and the City Council.
Supervise the preparation of computerized management reports detailing all financial transactions.
Assume duties of a disaster worker in the event of a locally declared emergency.
Perform related duties as assigned.
Qualifications
Knowledge of:
Principles and methods of public finance administration, particularly in the areas of accounting, budgeting, auditing, revenue management, portfolio investment, financing options, business license administration, and utility billing.
Computer systems and applications.
Modern office practices, procedures, methods, and equipment.
Laws regulating the financial administration of city government, enterprise fund, and special authorities including the powers and responsibilities of City Treasurer.
Budget preparation, program analysis and revenue forecasting.
Principles and practices of organization, administration, purchasing, and personnel management.
Ability to:
Develop and implement sound accounting and financing procedures.
Prepare complex financial reports and analysis.
Communicate effectively both orally and in writing.
Establish and maintain effective working relationships with a customer service orientation with City officials, staff, and the public.
Select, manage, train, and evaluate professional and technical staff.
Work effectively with a variety of community groups.
Essential Job Functions/A.D.A.
Ability to operate computer, calculator, telephone and portable radio.
Ability to understand and respond to the public’s and staff’s requests for assistance both on the phone and in person.
Ability to prepare detailed narrative reports, perform complex numerical analyses and sort/file documents.
Ability to sit for up to two hours at a time.
Ability to lift up to 15 pounds.
Ability to get from one location to another in the course of doing business.
Ability to make oral presentations.
Experience and Education
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Eight years of increasingly responsible experience in municipal budgeting, accounting, and financial work, including considerable administrative and supervisory experience.
Education:
A Bachelor’s Degree from an accredited college or university with major course work in business administration, accounting, public administration, or closely related field. A Master’s Degree is highly desirable.
License or Certificate:
Possession of a valid California State Class C driver’s license.
Supervision Recieved and Exercised
Receives administrative direction from the City Manager.
Exercises direct supervision over professional staff and indirect supervision over accounting staff.
COST OF LIVING ADJUSTMENTS (COLA):
HEALTH, WELFARE AND SAVINGS BENEFIT: You will receive $1,014 per month, which may be used to enroll in any Keenan offered health plans, two dental plans, and a vision plan. Any unused amount may be taken as taxable income or may be used for any City sponsored insurance. HEALTH INSURANCE: The City offers a number of health plans through Keenan Insurance. Detailed brochures are available in the personnel office.DENTAL INSURANCE: The City offers a choice of dental plans. One is an indemnity plan, which allows you to go to the dentist of your choice (no orthodontia coverage). The other is a direct service plan in which you must select and receive care at one of the dental offices or centers provided by the plan (orthodontia coverage). Detailed brochures on these two plans are available in the personnel office.VISION INSURANCE: The City also offers enrollment in a vision plan, which provides a vision examination each year and lenses and frames or contacts every year.LIFE INSURANCE: You will receive a life insurance policy of $75,000 on yourself and $10,000 on any dependents you elect to insure. There are also optional insurance programs which can be taken with you if you leave City service.FLEXIBLE BENEFIT PLAN (SECTION 125): Claremont offers a flexible benefit plan which will allow you to pay for certain expenses (child care, unreimbursed medical expenses, and insurance premiums) with pre-tax dollars. This is a voluntary program. The personnel office has a brochure with all the details. VACATION: You are entitled to a paid vacation of 96 hours following one year of employment. (You may take your accrued vacation after six months.) From the second year of employment until completion of the ninth year, you are entitled to 120 hours of paid vacation. Beginning with the tenth year, and every year thereafter, you are entitled to 160 hours of vacation. A one time 80-hour longevity leave bonus will be given on your service anniversary date of your 10th, 15th, 20th, 25th, 30th, 35th, etc. years of service. Employees are encouraged to take longevity leave in conjunction with vacation for a “mini sabbatical” in their anniversary years.
SICK LEAVE: You will accrue eight hours of sick leave per month. As an employee in the management group, you may bring with you up to 200 hours of accrued sick leave from your previous agency, if your previous employer did not otherwise compensate you, and provide documentation to the effect. ADMINISTRATIVE LEAVE: Administrative leave of 140 hours per calendar year is granted in recognition of the frequent requirement to work evenings, weekends and holidays in excess of 40 hours per week. If at least 40 of the 80 hours are taken by the end of December, the other 40 may be sold back in December of each year. Time not taken or not sold back will be lost at the end of each calendar year. JURY LEAVE: If you are required to serve on a jury, you are entitled to your regular compensation for up to 80 (or 76 hours with the reduced 38 hour work week) hours providing you deposit your fees for service with the finance division. HOLIDAYS/FLOATING HOLIDAY HOURS: Effective October 5, 2009, to implement a 5% reduction in compensation, employees will work a reduced 38 hour work week. The new four day work week will impact employee observance of City holidays. You will continue to receive 104 holiday/floating holiday hours per year for use in observing the holidays provided below:
Holidays which fall on your scheduled days (i.e. Friday, Saturday and Sunday) off shall be observed with the use of floating holiday hour on alternate days. Therefore, the number of floating holiday hours provided for use in observance of holidays, which fall on your scheduled days off may vary upon your work week assignment. Except as noted otherwise in your employee association side letter agreement, floating holiday hours must be used before the end of each calendar year.RETIREMENT: Safety (Sworn) PERS Plan FormulaThe City shall continue to provide the 3%@50 plan for all safety employees enrolled in the PERS plan prior to March 19, 2012. An employee who is hired by the City after March 19, 2012, from another Public Employees’ Retirement (PERS) agency or agency with PERS reciprocity, or with a break in service 6 months or less, shall receive the Second Tier PERS benefit formula of 3%@55. A returning Claremont City employee that was enrolled in PERS will receive the PERS benefit formula he/she received while previously employed with the City, irrespective of the break in service. An employee who is a new enrollment in PERS, is not coming from an agency with PERS reciprocity, or has a break in service greater than 6 months shall be enrolled in the Third Tier PERS benefit formula of 2.7%@57.Miscellaneous (Non-Sworn) PERS Plan FormulaThe City shall continue to provide the 2.5%@55 PERS contract option to current miscellaneous employees hired prior to March 19, 2012. An employee who is hired by the City after March 19, 2012, from another Public Employees’ Retirement (PERS) agency or agency with PERS reciprocity, or with a break in service 6 months or less, shall receive the Second Tier PERS benefit formula of 2%@55. A returning Claremont City employee that was enrolled in PERS will receive the PERS benefit formula he/she received while previously employed with the City, irrespective of the break in service. An employee who is a new enrollment in PERS, is not coming from an agency with PERS reciprocity, or has a break in service greater than 6 months shall be enrolled in the Third Tier PERS benefit formula of 2%@62.Employee PERS ContributionSafety employees hired prior to March 19, 2012 and hired into the Two Tier 3%@55 retirement plan, shall contribute 9% toward their own PERS member contributions (EPMC). Safety employees hired in the Third Tier 2.7%@57 retirement plan, shall currently contribute 11.5% or 50% of the total normal cost rate, whichever is greater towards PERS member contributions.Miscellaneous employees hired prior to March 19, 2012, shall contribute up to a cap of 8% on a cumulative tax deferred basis toward their own PERS member contributions. An employee receiving the Second Tier PERS Benefit formula 2%@55 shall currently contribute 7% toward PERS member contributions. Employees receiving the Third Tier PERS Benefit formula 2%@62 shall currently contribute 6.25% or 50% of the total normal cost rate, whichever is greater towards PERS member contributions.PERS Highest Pension Calculation Compensation Period – The City shall continue to provide the Single Highest One Year Final Compensation Pension calculation benefit to current miscellaneous employees hired prior to March 19, 2012. Employees hired after March 19, 2012 shall receive the Three Year Final Compensation calculation benefit.The City shall provide miscellaneous and safety employees with the following benefits/provisions:
DEFERRED COMPENSATION PLAN: As a City of Claremont employee, you have the opportunity to participate in a supplemental retirement savings plan offered through the International City Management Association (ICMA) Retirement Corporation.Participation in this program:
You may defer a maximum $18,500 per year. Informational brochures on the plan are available in personnel. You may contact ICMA directly for more information at (800) 669-7400.DEFERRED COMPENSATION MATCHING INCENTIVE PROGRAM: This program was established to provide tenure and savings incentives for management employees. Beginning with the employee’s third consecutive year of service, the City will match up to one percent of your base pay, payable into your deferred compensation account. This percentage increases to two percent at the beginning of your fifth year, to three percent at the beginning of your sixth year, up to four percent at the beginning of your eighth year, and up to five percent of your base pay at the beginning of your tenth year and thereafter, payable into your deferred compensation account. The employee’s match may come from any excess health benefit.SEVERANCE: You will receive 60 days notification in advance of layoff and up to six months severance in the event of involuntary separations.LONG-TERM DISABILITY: The City also provides a long-term disability plan. This benefit is in case you sustain a non-work-related illness or injury that results in your inability to work for a long period of time. In this event, you will receive 66.66% of your base pay of your salary after 60 days, and continued payment until you are medically able to return to work, or you reach the age of 65, whichever comes first (maximum of $8,000 per month.TUITION REIMBURSEMENT: As a Claremont employee, you may also take advantage of a tuition reimbursement program. The amount of reimbursement will be up to $1,500 per fiscal year. Reimbursable items include registration, tuition, textbooks, and parking.CREDIT UNION MEMBERSHIP: You are eligible for membership in the F & A Federal Credit Union. F & A offers a wide variety of services, including checking and savings accounts, all types of loans (automobile, vacation, personal, first and second home mortgages, and more!). Additional information is available in personnel, or by calling the credit union toll free at (800) 232-1226.EMPLOYEE ASSISTANCE PROGRAM (EAP): The City cares about the emotional and physical well-being of its employees and their families. If you or one of your family members is experiencing emotional difficulties, financial concerns, marital problems or problems with drug abuse, contact Alternative Action EAP’s 24-hour help line for confidential assistance at (800) 777-9376.AUTO ALLOWANCE: Department heads and Division heads who have a personal vehicle at the work site available for use, and provide proof of automobile insurance to the personnel office are eligible for month auto allowance. Department Heads shall receive $450 per month, and Division Heads shall receive $350 per month. DIRECT DEPOSIT PAYROLL: You may authorize the automatic deposit of your paycheck into your checking, savings or credit union account.Revised: April 2021
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