City of Charlotte and Mecklenburg County Looking for Budget & Finance Manager at Charlotte, NC, United States Full Time

Job Description

Charlotte’s local government, with more than 7,000 employees and a $2.39 billion budget, works hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play.

In working to put communities and citizens first, the City of Charlotte’s Department of Planning, Design, and Development is committed to creating great places. The Department of Planning, Design, and Development is chiefly responsible for collaborating with community partners, guiding growth, sustaining the natural environment while also designing vibrant and inclusive avenues for citizen enjoyment.

Function

Management

Summary

The City of Charlotte Planning, Design & Development Department is seeking a Budget and Finance Manager to prepare and lead the fiscal related activities and functions (finance, budget, grant programs, user fees and other fiscal related initiatives) of the department.

This position will perform advanced professional work to ensure finance strategies align with department goals and financial operations comply with governmental rules and regulations.

The Budget and Finance Manager will provide guidance to senior management on all financial objectives and ensure accurate, compliant, and useful financial reporting is produced.

The selected candidate may supervisor one or more staff member(s) and reports to the Director or Deputy Director.

Major Duties and Responsibilities

• Serves as primary budget officer, developing and managing complex budgets for the Planning, Design and Development department
• Prepares, analyzes, and monitors the department’s operating and capital budget, reviews budget requests and objectives with division managers, formulates budget proposals/projections, assists with compensation planning, and supervises the monitoring and implementation of budgets including expenditures and charges
• Responsible for the department’s financial services systems, monitoring operating expenditures, executing advanced accounting, and reporting on capacity/spending, auditing, accounts payable, accounts receivable, revenue control, and discrepancy queue
• Responsible for leading annual user fee calculations which include running occurrence reports, calculating Peoplesoft reports to determine staff time per user fee, consulting with subject matter experts (workgroup managers) to adjust projections, calculate comparison showing % increase or decrease to current fiscal year user fees, and work with the Strategy and Budget staff on developing user fees for budget preparation
• Leads implementation of user fees to include identifying any new fee codes and GL strings, work with appropriate staff to update information on our websites
• Prepares and reviews a variety of financial reports (budgeting, grant funding, taxation, operations, projects, and expenses) for internal and external use
• Ensures accuracy and compliance of all financial activities for operations, maintenance, and capital projects including the oversight of the Capital Needs Assessment process
• Provides grant management for the Regional Transportation Division (Charlotte Regional Transportation Planning Organization)
• Assists department staff with activities related to the charging and collection of user fees
• Provides leadership within the department to manage four cross-departmental teams: MUNIS, iNovah, Procurement card, and CONCUR
• Reviews and approves entire procurement-to-pay life cycle, employee travel advances and reimbursements
• Reviews all department contractual agreements for compliance with Federal, State, and local requirements or regulations while evaluating and making recommendations
• Conducts compliance and audit reviews of department’s business and financial partners and internal programs
• Coordinates and maintains work plans for each division in the department and creates performance management reporting for the department and the Strategy & Budget office
• Serves as cross-departmental liaison to the Strategy and Budget and Finance Department for several initiatives: ERP Security Liaison, CONCUR Travel Administrator, Procurement to Pay Liaison, MUNIS Workflow Approver, Fiscal Control Liaison & Petty Cash Custodian
• Performs other duties as assigned

Knowledge, Skills & Abilities

• Considerable knowledge of principles and practices of budget preparation and administration, and personnel administration
• Considerable knowledge of the principles and practices of municipal and business administration
• Considerable knowledge of Generally Accepted Accounting Principles (GAAP)
• Considerable knowledge of research methods and techniques
• Considerable knowledge of basic PC based software applications, business software, and financial systems including spreadsheet and database software
• Knowledge of city and other governmental financial reporting and accounting procedures, or the ability to acquire such knowledge during a reasonable period of training
• Knowledge of principles and practices of basic bookkeeping, financial policies and reporting
• Knowledge of grant management and accounting including Federal and State grant administration and compliance
• Knowledge of municipal user fee calculations
• Ability to apply administrative and support services for management and evaluation of department programs
• Ability to interpret and apply federal, state, and local laws as well as City policies and practices
• Ability to gather and report financial data effectively and accurately
• Ability to analyze management and financial reports; discern trends and apply analytical techniques
• Ability to analyze administrative problems to make sound recommendations as to their solutions and to prepare working procedures and reports
• Ability to plan, direct and supervise the work of subordinates
• Ability to establish working relationships with other departments, public officials, and the general public

Ability to:

• Work independently & handle dynamic timelines
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Communicate clearly and concisely in written and verbal communication
• Work effectively with internal and external customers

Preferred Qualification

• Master’s degree with major course work in Accounting, Finance, or public or business administration
• 7+ years of related work experience in financial accounting and budget practices, procurement, and contract management including supervisory experience in related area
• Experience working in a municipal government and/or public administration role in an organization

Minimum Qualifications

• Bachelor’s degree with major course work in Accounting, Finance, or public or business administration
• 5+ years of related work experience in financial accounting and budget practices, procurement, and contract management
• 2+ years of supervisory/ managerial experience

Salary

$84,361 to $105,451; Commensurate with experience

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to [email protected].

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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