Children’s Home of York Hiring for Director of Finance and Administration Job at York, PA Full Time

Children’s Home of York

2023 Job Description

Job Title: Director of Finance & Administration

Program: Administration

FREE MEDICAL INSURANCE – A $12,000.00 VALUE FOR INDIVIDUAL COVERAGE COST.

Are you a skilled accountant who believes in servant leadership? Are you committed to the York community and our children and families? Consider Children’s Home of York for your next career opportunity. We offer a competitive salary, great benefits, generous time off, and an opportunity to be a part of a team that positively impacts lifelong outcomes for children and families.

The Director of Finance reports to the Chief Administrative Officer (CAO) and provides ongoing support and guidance to ensure Children’s Home leadership team has accurate financial and programmatic data required to make informed decisions. Primary duties include providing accurate and timely monthly financial statements, development of budgets, internal and external reporting, and performing financial analysis while supervising auditing and control processes and procedures that seek to minimize risk. The Director of Finance plays a fundamental role on the leadership team in developing, executing, and monitoring strategy.

Organization Overview:

Children’s Home of York (CHOY) is an accredited (Council on Accreditation) non-profit human service organization. We are committed to serving our community’s most vulnerable children and families. CHOY is deeply rooted in the York community and neighboring counties where we opened the doors to an orphanage in 1865 to care for children who lost their parents during the Civil War. Today, CHOY is a comprehensive, trauma-informed, child welfare agency offering a broad range of essential services including prevention, foster care, adoption, psychiatric residential treatment, independent living group homes, and a partial hospitalization program (PHP). Most of the children we serve have experienced disrupted attachments with family and profound trauma and loss. Consequently, much of our work seeks to create a loving home and/or a safe therapeutic environment to help our children heal and ultimately flourish. A more comprehensive overview of programs and services can be found on our website at:https://www.childrenshomeofyork.org/.

Job Responsibilities:

General

• Complies with all Organization and department policies, procedures, and protocols in a professional and ethical manner.
• Includes the entire policies and procedures manual.
• Adheres to the Confidentiality Policy.
• Follows the Code of Ethics and Professional Practices Policy.
• Meets specific training requirements as outlined by MCO’s, DHS, and COA.
• Includes all policies in the Team Member Handbook
• Provides oversight and implementation of the Organization’s administrative processes.
• Manage day to day fiscal operations by supervising Finance team members and work closely with the Leadership team and the Finance committee.
• Participate in Leadership planning, discussion, and analysis. Bring to the discussion a thorough understanding of the current fiscal status of the organization as well as being able to prepare forecasts and run “what if scenarios”.
• Applies principles of accounting and statistical analysis to install and maintain a general accounting system and prepare financial and operating reports from operational data.
• Oversee the smooth and efficient running of the Finance Department.
• Ensure compliance with federal and state funding authority and audit requirements.
• Maintain integrity of the accounting system (Quick books), ensuring it remains effective and operational at all times.
• Prepare financial information for budget negotiations and rate setting for referring counties, medical assistance and the Department of Human Services. Ensure compliance with all Department of Human Service finance requirements.
• On a monthly basis, report balance sheet and financial summary for review by Finance Committee.
• Monitor and report all investment and trust accounts.
• Update “Financial reports” as needed to reflect organization activities.
• Ensure that the organization has sufficient risk management by working with the CAO, Finance Committee, and the insurance broker.
• Provide assistance and direction to the Human Resources department regarding financial matters.
• Participate as a member of the Leadership Team and contribute to the overall development and coordination of Organization business.

Finance Administration

• Leads the planning, budgeting, supervision, and management of Finance.
• Work with the supervisory staff to help them understand the fiscal impact of maintaining budgeted populations and not exceeding budgeted expenses.
• Develops, Communicates, and executes the strategic plan for the Finance Department aligned with the Organization’s strategic plan.
• Oversees the monthly reconciliation ledgers and sub-ledgers including general, accounts payable and accounts receivable.
• Analyze business performance/results, providing feedback to senior management and program supervisors.
• Track and monitor revenue for accuracy, verifying it against the sub-ledger report on a monthly basis.
• Ensure that expenses are allocated correctly, taking corrective action where inconsistencies arise.
• Ensure that monthly accruals are adjusted to meet the demands of the business.
• In conjunction with the President, negotiate competitive rates with State, County, and Insurers.
• Monitor and manage property and liability insurance claims.
• Monitor and track loan covenants.
• Management of cash balances and lines of credit.
• Ensure that accounts receivable is monitored and collections are consistent with the set Organization time frames.
• Oversee the medical billing process to ensure that all requirements are met, including insurance contracting, agency and doctor credentialing, monitoring of managed care and commercial insurance authorizations.
• Prepare Annual Title IV-E reports.
• Prepare Annual Medicare/Medicaid cost reports.

Budgeting / Forecasting & Reporting

• Coordinate and prepare annual budgets, including operating and capital expenditure budgets for approval by President and Finance Committee.
• Ensure the accurate preparation/reporting of monthly financial results in strict accordance with Organization deadlines.
• Where required, provide assistance/direction to Directors, Associate Directors and Supervisors with regards to the preparation of budgets.
• Ensure that business cash flow adequately supports company work activities and produces optimal results.
• Ensure approved capital expenditure budgets are adhered to at all times.
• Ensure any variations to budgets and forecasts are explained in management reports, including any future/potential exposures to the Organization.
• Collate all relevant information to produce end of year accounts for the auditors.
• Maintains contact with Organization’s external audit firms and ensures that end of year financial accounts report, including all support schedules, is finalized by the specified date and presented to the auditors.
• On an annual basis prepare “budget reports” for review by Finance Committee.
• On a monthly basis track and review expenditure against set budgets, providing the Finance Committee with a “budget inconsistencies report.”

Asset and Property Management

• Manage/oversee facilities located on 77 Shoe House campus, the George Street residence, and any other subsequent property/asset requiring maintenance.
• Ensure property and all assets are well maintained and safe through the coordination of the Buildings and Grounds Committee and the development and execution of an annual capital budget.
• Serve as the liaison, with direction from the President and CAO, to the Buildings and Grounds Committee.
• Ensure all organization assets are monitored and accurately accounted for.
• Ensure the fixed assets register is managed and maintained with strict adherence to “fixed assets procedure.”
• On a monthly basis ensure the general ledger is reconciled to the assets register.

Regulation & Compliance

• As required, complete DHS returns within the specified date for final review by County and forward to the regulatory body.
• On an annual basis, reconcile gross wages and payroll tax against general ledger for review by auditors.
• On an ongoing basis, review company expenditure to ensure compliance with Federal, State and County regulations.
• Ensure that the annual audit is completed for approval by the Board of Directors.
• Ensure that the organization is compliant with COA financial standards.
• Collect and collate all necessary documentation in readiness and preparation of organization’s 990 tax return.

Information Technology:

• Manages the Information Systems which includes platform services, database management, support and other services.
• Oversees the operation of the helpdesk including vendor management and the work activity of the technical support team to ensure efficiency, effectiveness and productivity of assigned work.
• Facilitate site additions, moves and changes from an IT perspective.
• Serve as an escalation and communication point for IT issues.
• Liaison with 3rdparty IT contractor.

Leadership and People Management

• Make self-available as coach/mentor in assisting direct reports to develop in their positions.
• Ensure that relevant information is communicated to direct reports enabling them to effectively carry out their functions.
• Delegate tasks to direct reports in line with skill, knowledge, and ability, and where necessary identify skill gaps and training requirements.
• As a member of the leadership team, become involved in strategic matters including analysis of new programs.
• Complete and implement the annual operating plan for Finance department within company specified time frame.

Essential Functions of the job:

• Strong interpersonal skills and effective verbal and written communication skills are critical.
• The ability to lead a small team to achieve administrative and business finance and understanding protocol when interacting with management and Board members, together with maintaining a high degree of sensitivity and confidentiality.
• The ability to plan and prioritize workloads in order to meet deadlines and use effective time management of workflow in order to meet accounting deadlines.
• The ability to work without management direction, use initiative and possess a positive attitude towards teamwork is critical.
• The capacity to train and coach other members of the department is an expected element of this position, so too is the capacity to develop and format procedures and workflow systems which accurately reflect the department’s operations.

6. Ability to intermittently stand and sit.

7. Pushing, pulling, lifting, and carrying as required.

8. Must be able to describe and articulate events in both written and spoken English.

9. Must be able to read and comprehend reports written in English.

10. Must have and be able to maintain a valid Pennsylvania Driver’s License.

11. Ability to use appropriate technology to communicate and complete duties.

Qualifications:

1. Minimum of a Bachelor’s of Science degree in Accounting, Master’s degree preferred.

2. At least 5 years of senior accounting experience incorporating analysis and problem-solving principals within a small to medium organization. Non Profit experience would be an advantage, as is previous experience working in a behavioral health environment.

3. Working knowledge of accounting disciplines such as financial accounting, compliance reporting, forecasting and budget preparation required.

4. Computer literacy with particular reference to Microsoft Office – Excel & Word with a working knowledge of technology systems.

5. All required clearances

6. Be sensitive to and comfortable with working in an agency that provides psychiatric residential treatment services to a culturally diverse population.

Job Type: Full-time

Pay: $90,000.00 – $100,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• York, PA 17406: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Please provide your salary requirements.

Education:

• Bachelor’s (Preferred)

Experience:

• Accounting: 5 years (Preferred)

Work Location: One location