Charlotte County Looking for Finance Clerk I (ft) at Port Charlotte, FL, United States Full Time

Job Description

Court Clerk I – Criminal CourtsSUMMARY
This position is an entry-level position responsible for the recording, processing, auditing, and reconciliation of accounts payable financial data for the Clerk of the Circuit Court accounting responsibilities of the Comptroller’s Division. Must be able to work independently with a strong emphasis on providing excellent communication and customer service to both the Clerk and Comptroller staff and vendors.ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains accounts payable files by accurately placing documentation such as invoices, vouchers, bills, correspondence, purchase orders, completed forms, copies, or any other pertinent records in appropriate folders or scanning into the financial software imaging application.
• Completes and types various forms, internal and external reports, memos, records, and miscellaneous correspondence.
• Verifies the accuracy of incoming records and reports received such as invoices, statements, travel vouchers, check requests, purchase orders, etc. Creates payments for supporting documents.
• Track monies collected by the Clerk’s office through Recording and Tax Deeds. Receives and receipts daily Transfers and ACH Bank Debits and Credits. Prepares weekly and monthly journal entries.
• Prepares reports for various accounts and other entities. Prepares and reconciles monthly Bank Statements.
• Inputs data into computers and then checks for accuracy of input. Processes check run.
• Issues and manages W-9 forms as well as managing 1099 information.
• Verifies the accuracy of outgoing records and reports.
• Track retainage about contract language, where appropriate.
• Assists the public and co-workers by researching records and providing accurate information regarding accounts or explaining various standardized procedures to assure compliance.
• Utilizes existing spreadsheets to facilitate efficiency by carrying out duties and responsibilities.
• Provides phone coverage for the department during breaks and/or as assigned.
• Additional duties may be assigned that are not noted here.
• Works closely with all other members of the accounts payable team to learn all departmental processes, policies, and procedures.

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QUALIFICATIONS*

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED); two (2) years clerical and/or bookkeeping experience preferred with emphasis on accounts payable/contracts and/or billing collection systems.
• Governmental experience is also preferred.
• Experience in a computerized financial data system environment preferred with specific knowledge of Excel applications.
• Ability to maintain confidentiality.
• Excellent computational skills, proficiency with a 10-key calculator, and accurate typing/keyboard skills.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write and email simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Accountability – Although the majority of employee’s output is verified or reviewed by senior finance personnel, an error or loss could be damaging.
• Decision Making – Although the employee has minimal discretion in the performance of job duties and most are performed according to standardized procedures, some decisions could affect the efficiency of financial records.
• Concentration – Continuous concentration is required during the inputting and verifying of financial data.
• Confidentiality – Employees may have access to confidential information and documents and will be expected to maintain privacy.
• Cooperation – Employees must cooperate effectively with the public and provide accurate information and/or assistance courteously and tactfully.

CERTIFICATES, LICENSES, REGISTRATIONS

• A valid Florida Driver’s License or Florida identification is required for the hiring process.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands; reach with hands and arms, and talk or hear.
• The employee frequently is required to stoop, kneel, crouch, or crawl.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 50 lbs. as it relates to the opening or moving of boxes of paper or supplies and materials needed regarding the tasks of this position.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is a typical office environment involving the use of standard office equipment.
• Care and maintenance responsibilities go hand in hand with the daily use of such equipment.
• This position requires the individual to change toner cartridges, paper bails, staple devices, and replace ribbons if necessary.
• The noise level in the work environment is usually moderate.

Agency

• Charlotte County, Clerk of the Circuit Court and County Comptroller

Address

• 350 East Marion Avenue Punta Gorda, Florida, 33950

Phone

• 941-505-4736

Website

• https://www.governmentjobs.com/careers/charlotteclerk

About Charlotte County, Clerk of the Circuit Court: Our Mission To preserve the public trust as guardians of the people’s records and assets.Job Type: Full-time