Center for Advancing Domestic Peace Looking for Finance Manager at Chicago, IL Full Time

The Center for Advancing Domestic Peace seeks a 25-30 hour per week Finance Manager to complete regular financial activities and provide leadership and guidance, regarding agency to management on financial planning and reporting. The Finance Manager will report to the Executive Director and serve as a member of the Leadership Team and will hold responsibility for ensuring fiscal practices, policies and procedures adhere to all accounting, legal, and grant monitoring requirements.

Key Competencies:

• Exceptional organizational abilities
• Advanced Computer skills including advanced proficiency in Quick Books, MS Excel, PowerPoint, and Publisher Skills in writing and working with statistical data

• Thorough understanding of finance and accounting policies and practices
• Ability to manage multiple priorities and meet deadlines
• A strategic thinker who thrives on problem solving, and takes an energetic, proactive approach to meeting organizational needs
• Keen analytical skills with the ability to synthesize information to make recommendations to management to ensure the financial health of the organization

Responsibilities

Grant Accountability

• Monitor government and foundation grant accounting, ensure that program expenditures are consistently aligned with budgets; anticipate program budget modifications; and prepare the monthly grant reimbursement reports
• Verify Budget Balances and ensure all expense checks processed are properly coded and posted in QuickBooks.
• Prepare monthly fiscal grant reports for management review to include analysis, where appropriate, on the utilization of funds
• Prepare organization financials for grant applications
• Maintain grant award and budget documents from Grantors in proper files
• Ensure accurate accounting resources for receipts and/or disbursements meet the requirements of all funding sources
• Retrieve data from QuickBooks and Prepare Grant Reimbursement Requests
• Prepare grant budget re- allocation requests, as needed

Fiscal Management

• Prepare and enter Payroll for all employees in Payroll system.
• Verify grant budgets to ensure proper posting of all payroll charges to appropriate programs
• Process Accounts Receivable and Accounts Payable functions in accordance with non-profit standard procedures
• Prepare check requests, and debit requests; distribute checks
• Process all disbursements through Quick Books bill payment module
• Keep records essential for control, evaluation, and reporting
• Maintain financial/accounting records in an “Audit Ready” manner
• Maintains and update records of fiscal transactions in QuickBooks; post payments and refunds received to appropriate account or cost center
• Answers correspondence, phone, and electronic mail concerning procedures or inquiries on the processing of payments; contacts vendors about items not received on outstanding purchase orders and keeps Executive Director informed of pending correspondence.
• Reconcile monthly bank statements, account statements, credit cards, payroll

• Perform month-end close procedures and prepare journal entries for monthly credit card payments, interest income, investment accounts, and payroll
• Work with the external auditor with the successful completion of the year-end audit and applicable tax forms
• Assists in Managing Workman’s Compensation program including annual audit

Equal Opportunity Employer

Center for Advancing Domestic Peace is an equal opportunity employer. We value a diverse workforce and inclusive culture. The Center encourages applications from all qualified individuals, including individuals of all races, colors, religions, genders, sexual orientations, gender identities or expressions, ages, national origins, marital statuses, disabilities, and veteran status backgrounds.

Part-time: 25-30 hours per week, virtual and in-office, flexible schedule, Hourly pay rate negotiable

Job Type: Part-time

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
Clients are required to wear a mask, all COVID19 public health guidelines are followed. Air purifiers are available in the offices. Regular cleaning and sanitization.

Ability to commute/relocate:

• Chicago, IL 60612: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting: 2 years (Required)

Work Location: One location