Carisam Samuel Meisel Looking for Accounts Payable Coordinator at Miami, FL Full Time

RESPONSIBILITIES: 

The Accounts Payable Coordinator (AP Coordinator) performs bookkeeping, clerical, and some administrative work related to the efficient maintenance and processing of accounts payable transactions. Work involves process, distribution and maintenance of invoices; checking balances and setting up financial records. The AP
Coordinator facilitates paying the organization’s bills/invoices. The incumbent will handle incoming invoices that require payment be made. One of the primary roles of the Accounts Payable Coordinator is to collect and verify all incoming invoices. As coordinator, he/she will work closing with others in the department or various departments ensuring the veracity of incoming invoices with sources within and outside the company. The invoices are to be paid in a timely manner, that conforms to the company’s payment policies and/or as required by the issuer of the invoice. The accounts payable coordinator matches bank account transactions (payments) against the AP Ledger in order to reconcile transactions as efficiently as possible; He/she will also prepare account reconciliation and maintain organized records that may be reported to the rest of the accounting department. The coordinator also tracks invoices and payments due, prioritizing them according to the terms of the invoice. Additionally, they carefully monitor all payments made and maintain those records for potential future reference or audits.

ESSENTIAL FUNCTIONS:

• Accurately key invoices into AP system after verification to ensure payments are issued correctly.
• Verify all invoices for proper accounting, approval signature, and dollar amount. Invoices coming in require that completed and approved paperwork be attached prior to processing for payment. (Work orders, packing slips, PO, etc.) The three way matches for merchandise invoices.
• Review and reconcile pending invoices, expense reports, and billing terms to ensure proper timely payments.
• Reconcile vendor statements, research, correct discrepancies and reply to vendor’s concerns related to payment issues.
• Prepare and gather all information needed for checks, wires and ACH payments, to ensure timely payment processing.
• Prepare weekly and/or daily payment cycle in order to pay vendors timely.
• Ensure signed checks are mailed for prompt delivery.
• Responsible for maintaining proper documentation and posting of all petty cash checks issued.
• Provide support to vendors when they inquire about payments or have general questions.
• Assists with special projects as necessary.

MINIMUM REQUIREMENTS:

High School Diploma or Associate’s degree (AA) in Business Administration or Accounting or equivalent from a 2-year college or technical school with specialized training in accounts payable 2 years’ or a combination of experience and education in related field. Prior experience with JD Edwards preferred. Bi-lingual English and Spanish required.