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Summary:
The Accounts Receivable Specialist is responsible for recording financial transactions, maintaining financial records, fact checking financial data, and updating financial statements. This position ensures accounts are current and accurate, using specialized software, spreadsheets, and other tools to track and manage data
This administrative position plays an integral role in maintaining the everyday flow of operations. They act as a primary support to the Finance Department, with ancillary support to the other admin teams.
Key Results Area:
Ensuring timely and accurate entry of Accounts Receivable invoices
Assist with Epicor data organization and entry
Ensure month end reports and reconciliations are timely and accurate
Identifying and communicating efficiencies with current processes and procedures
Acts in an ethical way when dealing with company assets and other people
Prepare and edit correspondence, communications, presentations, and other documents related to finance department
Assist with W-9 files and copies of insurance requests
Liaise with internal staff at all levels as applies to finance
Retrieves information from files as needed
Key Performance Indicators:
Customer satisfaction
Data Entry Accuracy
Proper handling of confidential and sensitive information
Respond to all client inquires in a polite and timely manner via phone and/or email
Bookkeeping:
Perform all activities related to the accounts receivable function including reviewing, processing and recording payments
Perform account receivable functions including invoicing, deposits, collections, and revenue recognition
Update statuses of jobs
Work with Shop Manager to record materials received
Prepare financial reports through collection, analysis, and summarization of data
Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards
Office Admin:
Oversee special projects as needed
Create quarterly and yearly Excel and Google spreadsheets for use in finance department
Organizing files for billing and client records
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents
Minimum Requirements:
Two years bookkeeping experience and/or accounting background
Knowledge of billing, collections, accounting, and audit practices
Positive demeanor, excellent customer service, and phone skills
Must be detail oriented and work with a high degree of accuracy.
Ability to prioritize and multitask
Strong organization and time management skills
Strong verbal and written communication skills
Advanced skills in MS Office, Outlook, Salesforce, Epicor, and CRM platforms
Calendar management/scheduling skills preferred
Must be able to follow written and oral instructions
Takes initiative within area of responsibility
Ability to work independently and as a part of a team
High confidentiality awareness; good judgement
Compensation starts at $25.00/hr
Overtime and bonus eligible
Office Location: 20450 8th Avenue South Kent, WA
IND123Estimated Salary: $20 to $28 per hour based on qualifications.
The Accounts Receivable Specialist is responsible for recording financial transactions, maintaining financial records, fact checking financial data, and updating financial statements. This position ensures accounts are current and accurate, using specialized software, spreadsheets, and other tools to track and manage data
This administrative position plays an integral role in maintaining the everyday flow of operations. They act as a primary support to the Finance Department, with ancillary support to the other admin teams.
Key Results Area:
Ensuring timely and accurate entry of Accounts Receivable invoices
Assist with Epicor data organization and entry
Ensure month end reports and reconciliations are timely and accurate
Identifying and communicating efficiencies with current processes and procedures
Acts in an ethical way when dealing with company assets and other people
Prepare and edit correspondence, communications, presentations, and other documents related to finance department
Assist with W-9 files and copies of insurance requests
Liaise with internal staff at all levels as applies to finance
Retrieves information from files as needed
Key Performance Indicators:
Customer satisfaction
Data Entry Accuracy
Proper handling of confidential and sensitive information
Respond to all client inquires in a polite and timely manner via phone and/or email
Bookkeeping:
Perform all activities related to the accounts receivable function including reviewing, processing and recording payments
Perform account receivable functions including invoicing, deposits, collections, and revenue recognition
Update statuses of jobs
Work with Shop Manager to record materials received
Prepare financial reports through collection, analysis, and summarization of data
Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards
Office Admin:
Oversee special projects as needed
Create quarterly and yearly Excel and Google spreadsheets for use in finance department
Organizing files for billing and client records
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents
Minimum Requirements:
Two years bookkeeping experience and/or accounting background
Knowledge of billing, collections, accounting, and audit practices
Positive demeanor, excellent customer service, and phone skills
Must be detail oriented and work with a high degree of accuracy.
Ability to prioritize and multitask
Strong organization and time management skills
Strong verbal and written communication skills
Advanced skills in MS Office, Outlook, Salesforce, Epicor, and CRM platforms
Calendar management/scheduling skills preferred
Must be able to follow written and oral instructions
Takes initiative within area of responsibility
Ability to work independently and as a part of a team
High confidentiality awareness; good judgement
Compensation starts at $25.00/hr
Overtime and bonus eligible
Office Location: 20450 8th Avenue South Kent, WA
IND123Estimated Salary: $20 to $28 per hour based on qualifications.
