Blake-Ryan & Associates Looking for Accounts Payable Supervisor at Irvine, CA Full Time

We are a well-established manufacturer/distributor near Irvine. We are looking for a successful Accounts Payable Supervisor to join the team!

Accounts Payable Supervisor

$90-105K plus bonus

1 day in office

Solid benefits, good bonus

As the Accounts Payable Supervisor, you will lead, supervise, report, analyze and influence the accounts payable automation, operational, and internal controls processes. In this position you will drive projects, policies and procedures as well as identify performance improvement opportunities. You will provide guidance and training and supervises Account Payable coordinators.

Duties:

Ensure timely and accurate processing and payment of vendor invoices, while ensuring compliance with all policies and internal control framework:

• Ensure proper account, vendor and tax coding on vendor invoices or check requests

• Ensure proper management approval in compliance with the invoice approval policy

• Review data entry for accuracy

• Perform weekly payment runs

• Ensure appropriate signatures and distribution of checks

• Maintain accurate banking information by placing stop payments, voids and reissues

• Create new vendors in compliance with the Vendor Policy

• Modify vendors in compliance with the Vendor Policy

• Prepare accurate 1099 reporting

Prepare monthly accrual journal entries and account reconciliations to support an accurate and timely monthly financial close for the Company’s U.S. divisions:

• Execute month-end tasks associated with the general ledger and maintain integrity of general ledger transactions

• Review and validate transactions

• Review and perform account analysis and reconciliations

Provides, suggests, supports and implements alternatives to work processes that will increase efficiencies and quality of financial results:

• Develop strong understanding of accounting and business processes that the team has responsibilities for

• Identify process inefficiencies and help support the identification of underlying root causes

• Partner with other finance and non-finance groups to support design and implement process improvements

• Support the control and monitoring of change implementation to ensure change is operating effectively

Effectively communicates and escalates issues and information to the appropriate levels of leadership:

• Understand general departmental processes to be able to identify unusual transactions or issues

• Provide timely communication to leadership to support an effective resolution

Provide general assistance and support to leaders by preparing ad hoc reports and financial analysis:

• Develop an understanding of processes for which the team provides support to leadership

• Communicate results of the analysis to leadership

Responsible for the work by Accounts Payable Coordinators:

• Supervise daily and monthly work

Manage and lead team through performance management activities, including goal setting, coaching, and annual performance appraisals

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Qualifications:

• Associates degree preferred; Bachelor’s degree in Accounting, Finance, or Business preferred

• Minimum of 5 years of accounts payable processing experience required

• Minimum of 3-5 years of supervisory experience required

• Experience in major ERP systems preferred

• Experience in a multi-location company preferred

• Experience in Vendor Invoice Management System