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Job Description
Job purpose
The Vice President of Finance will play a critical role in Bishop Museum’s successful growth. Reporting to the President and CEO, the VP of Finance is a member of the Museum’s senior leadership team and is a corporate officer serving as the organization’s Treasurer. The VP of Finance will be a strategic thinker and articulate spokesperson in support of the institution’s mission, setting financial policies and providing direction in order to: ensure long-term financial sustainability, increase capacity and productivity, maintain financial oversight, and enhance overall institutional reputation. The VP of Finance is directly responsible for the Finance and Accounting Department and for directing the Museum’s financial affairs in accordance with generally accepted accounting principles, ensuring compliance with the requirements of governmental and other regulatory departments, and collaboratively advancing the Museum’s strategic plan and institutional priorities.Duties and responsibilities
- Strategy, Vision and Leadership
- Support Bishop Museum’s mission, vision and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect for individuals, commitment to our community, accountability and ownership.
- Report to the President & CEO and collaborate with the executive management team to develop and implement institutional priorities and manage performance across museum departments.
- Develop the Museum’s short-and long-term strategies for financial performance.
- Provide and interpret financial information and reports necessary to the Board of Directors, President & CEO, executive management team and other department directors.
- Act as liaison to the Audit & Finance and Investment Committees of the Board of Directors; provide regular financial statements as well as specialized financial reports as requested.
- Lead the annual budgeting and planning process; administer and review all financial plans and compare actual results with a view to identify, explain and correct variances as appropriate.
- Consistently analyze financial data including the financial performance and revenue forecasts of operating units and major projects; present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, an annual accrual based financial statements; monitor progress and changes to keep executive team appropriately informed of Museum’s financial status.
- Anticipate and keep abreast of federal, state and local funding or relief opportunities that may be applicable to the Museum’s situation and/or status, including for emergency conditions.
- Engage in strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding.
Team Building/Organizational Development
- Oversee, direct and organize the work of the Finance and Accounting Department, developing short- and long-range department goals, objectives, policies and operating procedures.
- Ensure divisions, departments and/or units of the organization have access to the required financial information that will allow a fair assessment of the progress being made by their programs.
- Work with directors and managers across the institution to monitor and evaluate financial performance; assist with mentoring as required; provide recommendations to improve potential process or outcomes and provide financial training when required.
- Work to strengthen inter-departmental communications to help achieve the Museum’s long-term strategic plans.
Financial Management
- Maintain institution-wide financial controls, policies, standards and procedures.
- Plan, organize, develop, direct, implement, report on, and regularly evaluate and upgrade the Museum’s fiscal functions.
- Monitor and analyze financial data; identify, research and resolve any discrepancies.
- Monitor and report on the performance of the Museum’s investments; ensure the assets of the organization are appropriately managed including investment portfolios, fixed assets and investment properties.
- Steward risk management; coordinate with the General Counsel to manage the Museum’s contractual agreements and obligations including the review of all insurance policies.
- Manage the annual independent audit of the Museum’s financial and compliance reports, and related income tax returns in conjunction with key Accounting personnel.
- Ensure that required filings including annual Federal and state tax returns, city and state registrations, applications and financial reports are properly prepared and filed.
- Work with the Institutional Advancement team to create annual and long-term fundraising goals that support the Museum’s operating and program expenditure budgets.
- Work collaboratively with various stakeholders to ensure timely receipt of revenues, grants and gifts, with attention to reporting, budgeting, stewardship and compliance.
- Coordinate the organization’s annual Defined Benefit and 401k plan audits and related Forms 5500 information return in conjunction with the Director of Human Resources.
- Negotiate and maintain the Museum’s federal negotiated indirect cost rate agreement with the Museum’s cognizant agency.
Functional Management
- Ensure divisions, departments and units of the organization have access to the required financial information that will allow a fair assessment of the progress being made by the organization’s programs.
- Ensure that the key transaction systems and reports (for areas including but not limited to membership, admissions, store sales, online sales, auctions, food and beverage sales, events and facility rentals) are efficiently and fully implemented, regularly reconciled with general accounting, and staff using these systems are properly trained and proficient in their use.
- Work with managers across the institution to monitor and evaluate financial performance; assist with mentoring as required; provide recommendations to improve potential process or outcome; and provide financial training where and when required.
Additional Duties and Responsibilities
- Accomplish all tasks as appropriately assigned in order to assist the organization in meeting its goals.
- Perform other tasks as requested and learn appropriate skills to adequately service both internal and external constituencies.
- Works with senior management, Board of Directors and key staff to directly support fundraising efforts including but not limited to making presentations and attending community events and museum conferences to represent the Museum.
Qualifications
- An experienced leader and financial executive with appropriate industry experience, preferably in the not-for-profit field.
- An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
- A strategic and visionary thinker with sound technical skills, analytical ability, good judgment, and strong operational focus.
- A well organized and self-directed individual who is a team player.
- An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
- A good educator who is trustworthy and willing to share information and serve as a mentor.
- An excellent negotiator who is experienced in contracts.
- A decisive individual who possesses a “big picture” perspective.
- A high energy individual that can concentrate for long periods of time.
- Must be proficient in general ledger, spreadsheet, database, and word processing programs.
Other Requirements
- Master’s in Business Administration degree (MBA) or equivalent; or eight to ten years related experience and/or training; or equivalent combination of education and experience.
- CPA or CMA desired.
- Adheres to the organization’s Policy and Procedures.
- Acts as a role model within and outside the organization.
- Performs duties as workload necessitates to help meet the organization’s goals.
- Maintains a positive and respectful attitude.
- Communicates regularly with supervisor and executive team about various organizational issues.
- Works inclusively and collaboratively with the executive team, board, and staff
- Demonstrates flexible and efficient time management and ability to prioritize workload.
- Consistently reports to work on time prepared to perform the duties of the position.
- Meets organizational productivity standards.
Direct reports
Director of AccountingJob Type: Full-time
