BBR Partners Looking for Office Manager at New York, NY Full Time

BBR Partners is a boutique wealth management firm providing customized investment strategies and bespoke advice to high-net-worth individuals and families. The firm was founded in early 2000 and for over 20 years, we have nurtured our culture with talented people from diverse backgrounds who care about each other, our clients, and our collective communities.

In our quest for continuous improvement, we strive to develop not only world class talent, but world class humans!

The Office Manager is responsible for the day-to-day operations of the office(s), as well as managing a team of administrative staff. This is a critical role that requires excellent organizational, communication and leadership skills.

Responsibilities:

Team Management

• Manage and supervise the office services and administrative teams, including coverage model, performance management, and employee development
• Analyze administrative processes and systems, identifying opportunities for improvement and implementing solutions
• Ensure proper coverage and back-up for administrative services
• Participate in the recruitment and hiring of new administrative support staff

Office Management

• Oversee daily office operations of our NYC Headquarters including reception, facilities management, mail handling and inventory control
• Monitor and manage meetings and events including scheduling, logistics and catering
• Maintain office policies and procedures, ensuring compliance with company and regulatory requirements
• Manage relationships with external vendors and service providers, ensuring high-quality service delivery
• Serve as point-of contact for employees, clients, and external partners, providing excellent client service and support
• Partner with regional office leads to ensure consistent and common programming

Executive Support

• Provide administrative support to three Senior Executives

Qualifications:

• 7+ years of successful experience in a client-driven environment, supporting senior executives and managing office services and staff
• Demonstrated ability to prioritize and manage multiple projects concurrently
• Advanced proficiency in Microsoft Office Word, PowerPoint, Excel, Concur and DocuSign
• Exceptional interpersonal and organizational skills; friendly and professional demeanor, ability to build rapport quickly and collaborative
• Effective verbal and written communication skills with a high level of accuracy and responsiveness
• Excellent attention to detail and uncompromising commitment to confidentiality, quality, and client service
• Creative problem-solving skills, proactive approach, good judgment, highly empathetic, ethical, and professionally mature
• Flexibility to work overtime, sometimes with limited notice
• Ability to work on-site in Manhattan headquarters 4-5 days per week

What We Offer:

• Competitive base salary, bonus, and incentive compensation opportunity
• Company subsidized health insurance for employee, partner, and dependents
• Life insurance, short-term & long-term disability coverage, 401K plan, pre-tax transit and parking program and flexible spending programs for medical and dependent care
• Flexible time off, paid parental leaveand “Work from Anywhere” weeks
• New office space with a variety of perks and amenities

Additional Information:

Base salary for this position will be determined during the interview process and will vary based on multiple reasons, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The expected base salary for the role will generally be between $95,000 and $125,000 per year at the commencement of employment, but the final salary offered may be outside this range based on these reasons and individual circumstances. Additionally, base salary is only part of the total compensation package, which, depending on the position, may also include discretionary bonuses, alternative incentive packages and Company-sponsored benefit programs. This position is at-will, and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

We value and seek diversity of thought and equity of representation. The environment at BBR is inclusive of all, collaborative and endlessly curious. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.