Baltimore’s Promise Looking for Senior Director, Finance and Operations at Baltimore, MD Full Time

**Application materials submitted through online job platforms or by email will not be considered.**

POSITION OVERVIEW

Baltimore’s Promise is seeking its inaugural Senior Director, Finance and Operations to provide strategic direction around budgets and revenue generation, oversee the finance/accounting operations of the organization, and ensure compliance with state and federal grants. The Senior Director, Finance and Operations is responsible for enforcing financial and internal controls, continuously improving processes for greater efficiency, and managing risk, tax compliance, budgeting, banking, and audits. Baltimore’s Promise will be transitioning from a fiscally sponsored organization to an independent 501(c)3 and this position will be responsible for managing the financial transition, including building the internal infrastructure. The Senior Director, Finance and Operations will also oversee the management of accounts payable and accounts receivable, payroll, human resources, and IT. This position will work collaboratively with the team, senior leaders, and partners to ensure compliance with GAAP standards and state, local, and federal laws. The Senior Director, Finance and Operations will manage the finance and operations manager and report to the President and CEO. This position will also interact with the Board of Directors and serve as a liaison to the board’s Finance Committee.

ORGANIZATIONAL VALUES

Foundational to all of Baltimore’s Promise’s work is ensuring it is developed, implemented, and evaluated in alignment with our organizational values, listed below, and our race equity and inclusion statement. It is of critical importance that all staff are fully aligned with our values and commitment to race equity and inclusion. This position must consistently live our values in the way they think about, approach, engage, and support Baltimore City’s young people.

In our fight for justice and systems change, our values as individuals, teams, and as an organization are the following:

Equity – Our efforts and initiatives are co-developed and driven by the lived experiences of those most negatively impacted by the outcomes we seek to improve. Race, ethnicity, gender, or other attributes should not have predictive power over support, resources, and opportunities that one can access.

Hustle – We are self-starters who take the initiative to strategically identify and advance solutions to address failures in achieving positive outcomes for children, youth, and families. We work efficiently, cross-functionally, and resourcefully – with a sense of urgency – to carry out the mission of the organization.

Humanity – We honor individuals and communities by holding ourselves and our partners accountable to act with integrity, compassion, kindness, and empathy.

Creativity – We are fun and innovative. Our first idea may not be the final strategy because we look for and embrace new ideas from diverse sources. We celebrate the accomplishments of staff and partners.

Shared Accountability – Shared Accountability is our collective responsibility for the work of the organization, not a threat of sanction. When we say we will do something, we will do it, and if we don’t, we will communicate our reasons why. We must be both supportive and critical of one another to ensure that we meet individual and team responsibilities that contribute to larger organizational goals.

SENIOR DIRECTOR, FINANCE AND OPERATIONS DUTIES AND RESPONSIBILITIES

Finance and Compliance

• Serve as point of contact and provide oversight of the organization’s fiscal agent/fiscal sponsor.
• Manage the transition to an independent 501(c)3, including building internal systems and infrastructure.
• Lead the annual budget development process, monitor expenditures and variances, and proactively update income and expense projections.
• Set up and manage people and systems to ensure adherence to restricted grant budgets, including periodic updates on budget variance and preparation of budget modification documents;
• Manage compliance with City, State, and Federal requirements.
• Oversee and coordinate financial audits and 990 tax return preparation.
• Enforce internal controls to reduce risk and maximize the protection of assets.
• Manage the annual audit process and serve as the primary liaison with the audit firm.
• Prepare monthly and ad hoc financial reports for the Executive Director and the Board of Directors.
• Staff the Board of Directors Finance Committee, including preparing meeting materials and coordinating with Baltimore’s Promise president and general counsel to identify emergent issues requiring Board discussion.

Grants Management

• Manage grant and donor receivables and reports.
• Prepare, and manage sub-contracts and sub-grant awards, including training of sub-grantees to ensure compliance with federal grant requirements.

Operations and Administration

• Manage the team responsible for human resources, IT, and physical facilities and support the professional development of direct reports (staff).
• Develop and manage document retention policies and manage the disposal of records.
• Manage organizational insurance policies.
• Establish risk assessment and emergency planning policies and procedures. Ensure emergency and security policies and procedures are understood and followed, including cyber-security procedures.

In addition to the aforementioned responsibilities, all Baltimore’s Promise staff are expected to seek out and take advantage of opportunities that our partners and our community provide for us to learn, connect, and show up to support values-aligned efforts in Baltimore. In particular, the staff is encouraged to be in spaces that are focused on Black, Indigenous, and People of Color (BIPOC) youth and young adults and stakeholders who directly relate to your portfolio of work and professional network.

QUALIFICATIONS (KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS)

The ideal candidate will be a seasoned professional with experience in fiscal strategy and accounting, human resource law and best practices, and IT/operations with a passion for the non-profit sector. Strong candidates will also have experience managing federal grants and be comfortable working in a start-up environment and/or creating systems, workflows, policies, and procedures. Priority consideration will be given to candidates with the following:

• Eight to 10 years of applicable experience.
• At least two years of supervisory experience leading or managing a team.
• Proven experience in nonprofit financial management with public funds.
• Extensive knowledge of non-profit accounting principles, procedures, and standards, including a strong understanding of 501(c)3 accounting rules, 990s, annual audits, federal audits, and other non-profit-related accounting best practices.
• Working knowledge of national and local tax regulations and compliance reporting.
• Ability to develop financial models, projections, and analyses.
• Experience with finance systems integration and developing/maintaining project tracking tools.
• Experience in budgeting, forecasting, and monthly close process.
• Exemplary history of financial project management.
• Payroll management history.

Important competencies and personal attributes needed to excel in the role include:

• Must be able to demonstrate attention to detail and accuracy.
• Ability to communicate complex subjects effectively with stakeholders at all levels, having varying degrees of understanding of relevant regulations and procedures.
• Commitment to working collaboratively, across all levels of the organization and with external partners.
• A knack for solving problems.
• Desire to take initiative.
• Ability to work in a hybrid environment/with colleagues who work in a hybrid environment.
• Understanding of Baltimore’s historical, social, and political context, particularly issues facing children and youth.
• Strong alignment to Baltimore’s Promise’s values and ways of workingOrganizational Values

Race Equity and Inclusion Statement

COMPENSATION AND BENEFITS

This position is classified as non-exempt and is eligible for overtime compensation in accordance with the policies set forth by Baltimore’s Promise in accordance with the Fair Labor Standards Act (FLSA). The annualized compensation for this position is $115,500. Please note that this compensation is firm. Baltimore’s Promise compensation ranges are determined by the responsibilities and level of authority required by each position as opposed to individual candidates’ qualifications or pedigree. This is an intentional attempt to mitigate pay inequities that are in part driven by systemic and implicit racism and gender bias impacting career trajectories and negotiation. However, to honor individual candidates’ unique experiences and assets, this position is eligible for a one-time hiring bonus.

This is a full-time position with full benefits, including CareFirst BlueCross BlueShield health insurance, dental and vision insurance, paid time off, paid parental leave, cellphone and mileage stipends, and support for professional development opportunities.

Baltimore’s Promise provides a hybrid working environment that gives staff the flexibility to work remotely when not required for in-person meetings or tasks.

Please visit www.baltimorespromise.org/benefitsto view the many additional benefits that Baltimore’s Promise offers to its hard-working staff.

TRAVEL

In normal circumstances, travel around Baltimore City for external meetings or convenings would be a regular occurrence, but in general, very little travel outside of Baltimore City is required. During the COVID-19 pandemic, Baltimore’s Promise team currently works remotely. Out of an abundance of concern for the safety and well-being of its staff, Baltimore’s Promise prohibits staff from participating in in-person convenings or meetings in accordance with current public health guidance and best practices.

TO APPLY

Submit the following application materials as a PDF to the link below.

https://baltimorespromise.formstack.com/forms/senior_director_finance_and_operations

• Resume
• Cover Letter
• Names, titles, and relational context of three professional references. We will not contact references unless you advance in the application process, and we will inform you prior to contacting your references.

We are reviewing application submissions and scheduling interviews on a rolling basis until June 16, 2023, and close the position when it is filled. Please submit your materials as soon as possible.

ABOUT BALTIMORE’S PROMISE

Baltimore’s Promise is a citywide collaborative composed of public, business, higher education, nonprofit, community, and philanthropic leaders. We serve as a catalyst for organizing efforts and resources around a shared vision: all Baltimore City youth will travel a safe, healthy, and successful educational path from cradle to career. Baltimore’s Promise uses data to report on outcomes for children from birth through their early careers in order to understand the complex needs of our city’s children.

We promote a data-based approach to program and policy design–one that is informed by context and lived experience of the communities affected and conducted with the participation of all stakeholders. Recognizing enduring inequalities resulting from persisting racism, ethnocentrism, sexism, and the intersections thereof, we employ a race equity lens to all aspects of data collection, analysis, interpretation, and presentation.

RACE EQUITY AND INCLUSION STATEMENT (Last Updated May 17, 2017)

Too many Baltimore City children and youth face significant obstacles to achieving their full potential. Opportunities and paths to success are not equitably available to all of our children. Through generations of collective history in our city—confirmed by bodies of research—we know inequities in opportunity and disparities in outcomes are driven by race, gender, socioeconomic status, culture, disabilities, and other societal factors.

In Baltimore, systemic race-based barriers disproportionately affect Black children and youth and those in other communities of color. For Baltimore’s Promise to fulfill our mission of ensuring that all children succeed, we must apply an equity lens that allows us to better understand these barriers and the challenges faced by our vulnerable children, youth, and the family supporting their pathway. Acknowledging these entrenched structural impediments, Baltimore’s Promise must commit to long-term strategies that will create opportunity and foster transformative change across Baltimore City.

A rigorous and sustained focus on eliminating systemic and institutional race-based barriers to opportunity is essential to achieving our objectives from cradle to career. Through this intentional approach, we can better shape targeted strategies that meet the specific needs of our vulnerable children and youth while improving conditions and outcomes for all populations we serve, creating new pathways for opportunities for children, youth, and families to thrive in Baltimore.

EQUAL EMPLOYMENT OPPORTUNITY

Baltimore’s Promise is committed to the principle of equal employment opportunity. It is our policy to recruit, hire, train, and promote individuals, as well as administer all personnel actions, without regard to race, color, religion, creed, age, sex, sexual orientation, marital status, national origin or ancestry, status as an individual with a disability who is otherwise qualified to perform the essential functions of his or her position, or any other protected characteristic in accordance with applicable laws. Baltimore’s Promise will not tolerate any unlawful discrimination, and any such conduct is prohibited.

**Application materials submitted through online job platforms or by email will not be considered.**

Job Type: Full-time

Pay: $115,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person