Avispa Looking for Accounting Associate at Stanford, CA Full Time

A leading University is seeking an Accounting Associate. The successful candidate will be responsible for helping support four large service centers that provide researchers and external customers with access to advanced technologies and laboratory services on a fee-for-service basis. The ideal candidate has experience with receivables/billing/collections, familiarity with online ordering/billing databases, and excellent organizational/analytical skills. The company offers a great work environment!

Accounting Associate Pay And Benefits

• Hourly pay: $30/hr
• Worksite: Leading University (Stanford, CA 94305 – Hybrid, Some onsite work will be required based on business needs – 75%-90% of the work will be remote)
• W2 Employment, Retirement Savings Program, PSL
• 20 hours/week, 6 Month Assignment

Accounting Associate Responsibilities

• Assist the CMGM Accounts Manager with the billing/accounting/purchasing functions.
• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
• Assist CMGM Accountant with the preparation of ad hoc requests by Service Center Directors and CMGM Associate Director as needed.
• Resolve transactional inquiries, and escalate broader issues.
• May be responsible for p-card administration, processing, travel cards, and expendable reimbursements.
• Assist CMGM Accountant with Procurement requests as needed.
• May establish accounts in financial systems; prepare invoices.
• Participate in new initiatives, as needed such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
• Email payment status, monitor A/R transactions, and follow up on pending payments with external customers. Submit monthly revenue journals for the four service centers.
• Resolve any errors from Oracle Journals such as incorrect or expired account numbers. Consult with CMGM Accountant on broader issues.
• Resolve billing issues with internal and external customers.
• Review Journals for compliance and submit them for approval. Work with SRM to ensure invoices are accurately stated and sent to external customers.
• Maintain documentation of Journals and other accounting transactions.
• Onsite duties to include the completion of periodic iSpace inventory, equipment tagging, and check payment collections, onsite.
• Obtain and utilize monthly A/R Aging reports from Sponsored Receivables Management (SRM). Organize A/R Aging tasks based on the oldest past due invoices. Collect billing information gathered from each of the four service centers.

Accounting Associate Qualifications

• 2 years of work experience and a High School diploma or equivalent.
• 1 year of experience and a bachelor’s degree in accounting/finance is preferred.
• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups
• Team Player/Teamwork oriented.
• Attention to Detail.
• Customer Service Skills.

Accounting Associate Shift

• Monday to Friday from 09:00 AM to 01:00 PM.

Compensation: From $30.00 to $30.00 per hour