Responsibilities include, but not limited to: Freight vendor invoice processing – Inbound & Outbound, Review invoices & properly assign GL coding, Review and research carrier freight terms (prepaid, collect, mixed terms) and follow-up with the retail group for clarification if needed.
Compare amounts billed by carriers to contractual rates and investigate reasons for differences and submit claims for refunds.
Submit Accounts Payable upload template to transportation accounting for approval.
Maintain inbound carrier freight invoice database.
Resolve general ledger coding issues with accounts payable.
Review and resolve invoice issues with Accounts Payable on-hold report, duplicate invoice issues, and respond to Accounts Payable inquiries.
Review and reconcile carrier statements to identify discrepancies.
Research and resolve vendor issues including follow-up on past due invoices, invoice discrepancies, and new carrier set up.
Correspond with carriers to research and resolve inquiries and issues.
Review and reconcile carrier aging statements to identify outstanding invoices for month-end accrual purposes.
Identify and document invalid or non-compliant vendor freight charges and process freight chargeback claims to vendors.
Correspond with carriers and internal retail group to research and resolve freight chargeback claim issues.
Specific Tasks:
Process bi-monthly invoices accurately and efficiently.
Utilize mail merge tools to send payment reminders and collect outstanding payments.
Provide guidance and support to clients regarding payment subscription plans.
Work with A/R and maintain accurate records of payments received and outstanding balances.
Collaborate with the finance team to resolve any billing discrepancies or issues.
Ensure timely and consistent follow-up on overdue payments.
Assist in developing and implementing improvements to the invoicing and payment collection process.
Communicate effectively with internal stakeholders and external clients to address inquiries and concerns regarding billing and payments.
invoice processing, accounts payable, month end
Additional Skills & Qualifications:
Customer obsession
Flexible in terms of experience, BUT really cannot make errors.
Customer service will stand out to HM – EXTENSIVE. Being able to manage disgruntled customers
A program manager hat will be worn in the role, if they are able to think of any mechanisms to drive improvements or efficiencies in the role it would be very valued. A candidate with Program Manager experience would stand out to HM.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.
Hiring Range The University of California, Merced is required to provide a reasonable estimate of the compensation range for this...
Apply For This JobJob Description Role Description: The Payroll Accounting Assistant is a supportive team member responsible for plant payroll, various accounting assignments...
Apply For This JobDescription Robert Half Finance and Accounting is partnering with an telecommunications company based out of Denver looking for their next...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> At EY, you’ll have the chance to build a career as unique as you are,...
Apply For This JobJob Description br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> Finance Manager Powersports OverviewMoramoto is hiring for a Powersports Finance Manager in a...
Apply For This JobThe Ring team is seeking an Accounting Manager to support technical assessments and operational processes for multiple subscription products at...
Apply For This Job