ASCENSION PARISH SHERIFF’S OFFICE Looking for Finance Deputy (part Time) at Gonzales, LA, United States Full Time

Job Description

The goal of the Ascension Parish Sheriff’s Office is to become the finest law enforcement organization in the state of Louisiana. To accomplish this goal we must be selective in hiring, diligent in training and thoughtful in supervision.
The applicant screening process is designed to identify applicants who possess the aptitude, character and desire to pursue long-term careers as professional law enforcement officers.
If you have the personal qualities necessary to become a professional deputy, your interest in employment is welcome and appreciated.
Like most organizations, newly hired employees start at entry-level positions. Unless there are exceptional circumstances, these positions are in corrections, patrol, communications, and clerical fields.
In order to be considered for employment, certain minimum requirements must be met. To be hired, applicants must be:

• at least 19 years old
• have a high school or equivalent diploma
• must reside in Ascension Parish
• must be a registered voter in Ascension Parish

Other factors which strongly influence the employment process are previous work experience, previous law enforcement experience, two years or more of college education, a clear driving record, no history of prior criminal activity, and a responsible credit history.
To qualify for this position, the applicant must have appropriate computer skills and be familiar with Office policies and procedures. Finance or accounting experience is preferred, but not required.
The qualified candidate will possess the following:

• Working knowledge of Excel, Word, PowerPoint, Outlook, and other computer programs and websites utilized by this Office.
• Ability to work effectively and efficiently within the Finance Section, and with all other divisions of this office, individually and as a team.

Duties and Responsibilities:

• Perform three-way match (invoice, purchase order, and receipt) for materials and supplies purchases including verifying approvals
• Review, code, and process invoices, check requests/vouchers, credit card statements, and credit memos ensuring accuracy and necessary approvals
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Process and mail Accounts Payable checks weekly
• Assist with month-end duties including timely close of accounts payable module and maintaining and reconciling the AP aging report
• Maintain W-9s and prepare and distribute 1099s and other related tax forms.
• Manage vendor relations and build effective partnerships.
• Ensure compliance with state bid law by verifying public bid/state purchasing documents and contracts
• Maintain all accounts payable records including filing checks, invoices, and payment term information
• Supporting supervisory and executive staff by performing any assigned accounting and clerical tasks.
• Monitor and analyze AP operations to assist in the identification and implementation of process improvements
• All duties and training associated with this position.

Knowledge, Skills, and Abilities:

• Attention to detail, accuracy, and analytical problem solving.
• Ability to exercise good judgment in handling difficult and/or sensitive situations, with ability to maintain confidentiality in all transactions.
• Ability to handle a quick paced and evolving work environment with strict deadlines.
• Ability to deal tactfully, professionally, and effectively with others.
• Ability to accept responsibility for the outcome of assigned tasks.
• Ability to work outside of the normal work schedule to complete time-sensitive tasks, when necessary.