Area Agency on Aging & Disabilities of SW WA Hiring for Fiscal Manager/Head of Finance & Accounting Job at Vancouver, WA Full Time

Job Description

Position Title: Fiscal Manager

FLSA: Exempt

Range: 28 ($92,184 – $127,080 annually on a 14-step scale)

Reports to: Executive Director

Supervisory Responsibilities: Yes

Summary:

Oversees, supervises, and provides leadership for the budgeting, payroll, and accounting operations of AAADSW to ensure fiscal accountability for federal, state, and local funds. Applies principles of accounting to analyze record or operations, trends, and costs, estimated and realized revenues. Coordinates the preparation and compilation of the AAADSW budget, related materials, and the annual State audit. As a member of the Executive Management Team, contributes to agency-wide strategic planning and problem solving.

Essential Functions:

• Plans, organizes, and directs the fiscal operations and IT services.
• Serves as a member of the Executive Management Team.
• Develops and administers multiple budgets including Area Plan, State-Federal, Internal Operations, and Fund Balance in coordination with other Mangers.
• Prepares and presents financial reports at Council of Government (COG) Board meetings.
• Implements and maintains full accrual, fund accounting system including general ledger, receivables, receipts, cash flow and fund availability.
• Supervises, directs, motivates, trains, and evaluates direct reports.
• Reviews and approves contractor budgets and reimbursement rates.
• Prepares annual financial statements.
• Writes Agency Annual Report.
• Monitors subcontractors for fiscal compliance with federal and state grants. Reviews sub-recipient audits and relevant corrective action plans.
• Updates and maintains agency’s internal control system.
• Performs fiscal assessments of contractor accounting systems and provides technical assistance for changes or improvement.
• Liaises with State Auditor’s office for Agency’s annual audit and for auditors of sub-recipients and other contractors.
• Prepares federal tax deposits and IRS information returns.
• Updates Fiscal Policies and Procedures Manual.

Knowledge, Skills, and Abilities:

• Knowledge of the principles and practices of governmental accounting, budgeting, and fiscal management.
• Ability to research, read, understand, interpret, analyze, and apply appropriate terminology, instructions, policies, legal requirements, and federal, state, or local laws.
• Ability to work effectively with multiple fund sources to ensure appropriate flexibility in funding or programs/services provided by AAADSW and its subcontractors.
• Ability to use discretion, persuasion, diplomacy, respect, and courtesy to gain the cooperation and commitment of others and establish and maintain effective working relationships and rapport with staff, officials, representatives of other agencies and members of the public.
• Ability to listen attentively and communicate effectively both orally and in writing with individuals and groups in a clear and concise manner, including making technical and/or public presentations which can be understood by non-technical listeners and/or readers.
• Knowledge and proficiency with Microsoft Office Suite and integrated accounting software programs (MIP accounting preferred).
• Ability to work effectively both independently and as a member of a team.
• Ability to efficiently work under frequent pressure of deadlines, both of an immediate and flexible nature, to produce accurate and timely projects, plans, and assignments, in a professional manner.
• Ability to maintain current knowledge in fiscal and budgeting area and adapt to new technologies, keeping technical skills up-to-date and using technology to increase productivity.
• Knowledge of the cost and administrative requirements of federal grants.
• Ability to produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
• Extensive knowledge of MS Excel and other software systems.

Minimum Qualifications:

• B.A. or B.S in accounting, financial management, or related field; and five or more years of progressively responsible fiscal management and budgetary experience.
• Two years’ Experience in governmental accounting and computerized fund accounting preferred.
• Two years’ supervisory experience.

Working Conditions and Physical Effort:

• Work is normally performed in a typical interior/office work environment at the Agency’s main office in Vancouver. May be eligible for hybrid work (up to 2 days at home) after introductory period.
• While performing the duties of this position, the employee is regularly required to talk, hear, stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls, and reach with hands or arms. The employee occasionally lifts or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Revised Date: December 21, 2022

The statements contained herein reflect general details as necessary to describe the essential functions of this job, the level of knowledge and skill typically required and the scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload.

Job Type: Full-time

Pay: $92,184.00 – $127,080.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Vancouver, WA 98665: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Experience:

• Accounting: 5 years (Required)
• Supervisory: 2 years (Required)

Work Location: One location