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Job Description
JOB TITLE: Grants Finance Manager
EMPLOYMENT TYPE: Full-Time
REPORTS TO: Deputy Director, Administration
LOCATION: Brooklyn, NY
ABOUT AAFSC:
The Arab-American Family Support Center (AAFSC) is a non-profit, non-sectarian organization established in 1994 to provide culturally and linguistically competent, trauma-informed social services. Across our eight locations, we empower immigrants and refugees with the tools they need to successfully acclimate to the world around them and become active participants in the community. While we support anyone who walks through our doors, over nearly 27 years, we have developed expertise in serving the Arab, Middle Eastern, Muslim, and South Asian (AMEMSA) immigrant and refugee communities.
AAFSC works across four priority areas—Promote, Get Ready, Prevent, and Communicate—to achieve our ultimate goal of strengthening families. AAFSC promotes mental and physical wellbeing, food security, healthy relationships, and family reunification. We get our families ready to succeed, work, and lead productive lives. We prevent domestic violence, child abuse, and neglect by counseling families, offering case management services to victims of violence, and cultivating healthy relationship skills in young people. Finally, AAFSC communicates the needs of the marginalized, amplifying their voices for increased impact.
JOB SUMMARY:
The Grants Finance Manager provides high-level organization-wide support for the Arab-American Family Support Center’s grants & contracts portfolio, including financial reporting, vouchering, budgeting, variance reports and audit activities. The Grants Finance Manager is charged with strengthening and managing the day-to-day fiscal management systems needed to support current and future growth of our grants and contracts portfolio. This position will liaise closely with internal staff as well as work with external vendors, funders, and auditors in a professional, organized and confidential manner. Critical to success in the role, the Grants Finance Manager must effectively balance compliance requirements and program needs.
The person in this role will be organized, have high attention to detail, maintain confidentiality, and act with the utmost discretion to support AAFSC’s priority areas. A successful Grants Finance Manager must be able to learn new systems quickly, solve problems creatively, communicate effectively with individuals at all levels of financial literacy, and self-manage multiple priorities comfortably. A commitment to immigrant, refugee, and low-income communities is essential for this role.
Essential Duties & Responsibilities
Grants Financial Management
- Responsible for grant and contract compliance and tracking, including budget versus actual reporting, variance reports and forward-looking grant allocation recommendations.
- Prepare and submit monthly, quarterly and year-end vouchers and reports for all contracts and grants.
- Prepare and submit any budget modifications as needed throughout the fiscal year.
- Liaise with the Resource Development team to ensure timely receipt of all pledge payments and ensure donor restrictions are adhered to and correctly reflected in financial statements.
- Review bank and credit account reconciliations, and ensure coding is accurately reflected for vouchering and grant reporting purposes.
- In coordination with Human Resources and Resource Development, ensure that payroll allocations are accurately reflected and mirror funder allocations.
- Maintain non-salary cost allocation plans for any grants and contracts with shared expenses.
- Prepare payroll-grant allocation entries.
Support Strong Financial Systems and Controls
- Support the creation of models, reports and other tools that enable staff, Board of Directors, and executive leadership to make sound, data-driven financial decisions.
- In collaboration with Senior Leadership, refine financial systems and processes that help teams across AAFSC work collaboratively and effectively while optimizing the use of grant funds.
- In collaboration with Senior Leadership, optimize systems and procedures to ensure that reliable finance data, information, and knowledge are accessible in as close-to-real-time as possible to key decision-makers throughout the organization.
- Support relationship with external auditors and preparation of materials for the general audit and funder audits to ensure compliance with all regulatory requirements.
- Analyze financial data to seek cost improvements.
Ambassador & Champion
- Every AAFSC team member serves as an ambassador of the organization and champion of AAFSC’s mission, vision and values. This includes the following:
- Cultivate relationships on behalf of and in support of the organization in partnership with Senior Leadership and the Resource Development team. This includes being sensitive to and aware of others, providing every client, partner and participant with high-quality service, professional communication, and follow through, and always keeping Senior Leadership and the Resource Development team aware of any opportunities, challenges, or updates.
- All team members are expected to support the Resource Development team with any requests in a timely manner, including, but not limited to: grant applications, reports, attendance at meetings, hearings, or other events, and sharing of AAFSC social media, flyers, and other externally-facing communications.
- Always act with integrity, positivity, dedication, and professionalism within the office and externally. This includes, but is not limited to, email communication, verbal communication, communication with colleagues and peers, communication with clients, or communication with external partners or agencies.
Other duties and responsibilities
- Participate in AAFSC meetings and internal and external trainings.
- Remain updated on non-profit accounting knowledge and best practices by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications.
- Perform other duties assigned by Senior Leadership.
BACKGROUND AND POSITION REQUIREMENTS
- 3+ years in financial management roles, with strong understanding of non-profit accounting.
- Working knowledge of, and direct experience working with, federal, NY State and New York City government donor funding, contracting and reporting requirements, and compliance and auditing activities.
- Proven professional experienced in finance, accounting, contracts, budgeting and cost control principles, including GAAP and automated financial reporting systems
- B.S. in accounting or finance or relevant field required.
- Demonstrated ability to oversee the detailed preparation of budgets/financial accounts and to understand and analyze financial data, both at an overall organizational level as well as the detailed project/program levels.
- A proven track record of successfully driving organization-wide accounting and finance process and systems changes, bringing greater efficiency and effectiveness to an evolving organization, leveraging technology as appropriate.
- Strong knowledge of accounting and reporting software.
- Working knowledge of, and direct experience working with supporting the financial management of foundation grants and other sources of private funding.
- Strong problem-solving and creative skills with the ability to exercise sound judgment and make data-driven decisions based on accurate and timely analyses
- Commitment to diversity and inclusion as well as cultural awareness and sensitivity.
- Excellent organizational, time-management, follow-up, and administrative skills with attention to detail.
- Self-starter with the ability to work independently, and as a part of a team, in a fast-paced deadline-driven environment.
- Must be able to exercise discretion and confidentiality at all times.
- Job contingent on pre-employment background check and fingerprint clearance.
- U.S. Work Authorization is required.
We are an equal opportunity employer that values diversity at all levels. All individuals are encouraged to apply.
