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Job Description
Position Title: Payroll Administrator
Location: Chicago, IL
Employment Type: Full-Time
Onsite, Remote or Hybrid: Remote
Department: Finance
Hiring Manager: VP and Corporate Controller
Travel: None
COMPANY SUMMARY:
Here at Aprimo, our mission is to empower the marketing organizations of today to build the brands of tomorrow. Aprimo is a pioneer of the marketing resource and digital asset management space, and we deliver an innovative, industry-leading SaaS solution that changes the way companies like AT&T, National Park Foundation, Laborie, and Bank of America work, create, collaborate, and learn in order to deliver exceptional brand experiences at scale.
Aprimo helps enterprises unleash the power of their content by providing a marketing automation software and digital asset management software that manages the behind-the-scenes activities involved in marketing. Our product allows companies to manage content planning, creation and distribution all in one place, store content and media in a shared repository, and receive in-depth insights into how content performs.
Founded in 1998, Aprimo has nine offices internationally, including Chicago headquarters, and offers a flexible work-from-home/remote-work policy.
Named a Leader in Digital Asset Management (DAM) and Marketing Resource Management by Forrester and winner of the 2021 Tech Cares Award for our work with Aprimo HELPS, we build on the power of our people to make an impact both in our industry and in our communities.
POSITION SUMMARY:
The Payroll Administrator is responsible for processing payroll accurately through UKG/Ultipro ensuring accuracy of payroll, compliance with various agency requirements as well as bi-monthly processing of 401(k) contributions. This position reports to the Corporate Controller works closely with the HR and Finance departments. A successful person in this role will possess strong computational abilities, strong organizational skills and demonstrate the ability to work with and learn from others.
WHAT YOU WILL BE RESPONSIBLE FOR:
- Accurately process payroll activities in accordance with guidelines and legal requirements within allotted payroll timeframe for US team members within the UKG Core Payroll platform, including preparation of detailed review files for review by the Corporate Controller.
- Work closely with H.R & Finance departments to ensure various changes and variable compensation payments are accurately reflected on payroll
- Process semi-monthly time in conjunction with payroll processing and retrieve relevant data from the UKG Workforce Ready system.
- Review accuracy of W-2 forms & tax filings
- Ensure compliance with W-4 & individual state tax forms
- Ensure accuracy of compliance & tax filings, including quarterly and year-end review and resolution of variance report issues.
- Register with new state and local jurisdictions as needed.
- Perform as a backup to the global payroll function.
- Work closely with H.R. & Finance departments on special projects
- Remain up to date on payroll laws & regulations to ensure compliance
- Record and ensure accuracy of semi-monthly 401(k) contributions, benefit deductions and monthly invoices.
- Create relevant Business Intelligence (BI) reports for 401k, workers compensation, and ad hoc reporting
- Assist with new employee onboarding process.
- Additional responsibilities and duties as required
APRIMO CULTURE, BENEFITS & WHY YOU LL LOVE WORKING HERE:
- Forward-thinking, progressive and employee-first culture
- Casual environment and relaxed dress code
- Unlimited PTO, flexible work schedules, and a work-from-home/remote-work policy
- Innovative, agile, and collaborative team environment that values multiple perspectives and fresh thinking
- Bonus program that pays out quarterly
- Competitive benefits coverage that begins on the first day of employment, and includes:
- Medical benefits with low premiums and choice of two programs (PPO or High Deductible)
- Dental benefits with choice of two programs (PPO or HMO)
- Vision benefits program
- Health savings account (HSA)
- Flexible spending accounts (FSA) for medical care, dependent care, and commuter/transit benefits
- 401(K) savings plan that matches the first 4% of compensation at 100%, and the next 2% at 50%
- Basic life insurance covered at 100% and twice the base salary, with additional voluntary/optional coverage available
- Disability insurance covered at 100% for 10 weeks for short term disability and covered at 50% for long term disability
- For both biological and adoptive parents, maternity leave is paid at 100% for up to twelve weeks and paternity leave is paid at 100% for two weeks
- Employee Assistance Program (EAP) that provides employees with mental health resources and therapy consulting
- Diverse environment that promotes DEI efforts and includes Aprimo HELPS, an employee resource group (ERG) that is dedicated to giving back to our local communities
CANDIDATE QUALIFICATIONS & WHY YOU RE A GREAT FIT FOR THE ROLE:
- The Essentials
- Bachelor s degree required, with a preference for an Accounting-related degree
- A minimum 4 years of payroll experience required
- Relevant industry certification is strongly preferred – ideally, either the CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)
- Experience with UKG/Ultipro required
- Excellent and proven proficiency with Excel
- Finance/Accounting background required
- Additional Successful Qualities
- Strong attention to detail, problem solving and analytical skills
- Ability to work in fast paced, changing environment
- Positive and proactive attitude
- Excellent time management and organization skills in a deadline driven environment
PHYSICAL REQUIREMENTS:
- Must be able to remain in stationary position, often standing or sitting for prolonged periods and performing sedentary work that primarily involves sitting/standing
- Must be able to move about to accomplish tasks or moving from one worksite to another
- Must be able to perform light physical work that includes lifting or moving objects up to 20 lbs. or medium work that includes moving objects up to 50 pounds on occasion
- Must be able to communicate with others to exchange information, including conveying detailed or important spoken instructions to others accurately, loudly, or quickly
- Must possess the ability to receive detailed information through oral communication at normal speaking levels
- Must be able to repeat motions that may include the wrists, hands and/or fingers (i.e., repeated typing, etc.)
- The worker is required to have close visual awareness to perform an activity and to assess the accuracy, neatness and thoroughness of the work assigned, such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
EEO STATEMENT:
Aprimo provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identification, national origin, age, disability or genetics. In addition to federal law requirements, Aprimo complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
ADA STATEMENT:
Aprimo is required to make a reasonable accommodation to the known disability of a qualified applicant or employee if it would not impose an “undue hardship” on the operation of the employer’s business. Undue hardship is defined as an action requiring significant difficulty or expense when considered in light of factors such as an employer’s size, financial resources and the nature and structure of its operation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
