Ally Medical ER Looking for Payroll Coordinator/finance Assistant (ft) at Austin, TX, United States Full Time

Job Description

$58,000+ Dependent on experience

Position Purpose:
The Payroll Coordinator is responsible for the payroll & distribution processing for USA Emergency Centers – Management, LLC, DBA Ally Medical. This payroll processing will include W2 employees as well as 1099. In addition, this position will coordinate the completion of various duties in the finance department. Organizational skills are highly desirable in this role, as you will be keeping electronic files and physical files in order.

Skills and Abilities:

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  Organization: Must be very organized. Must be detail-oriented, analytical, and able to multitask.
• 
  Strong Communications Skills: Communication is key in this role, we need someone who can ring the alarm when something isn’t going as planned, or if something in your routine is “off.” Closing the loop on delegated tasks is needed and required.
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  Adaptability: Must have a “start-up” or “can-do” attitude. Although this role requires many routine tasks, must have the ability to reprioritize when needed. Many processes are in the design phase and must be able to take initiative when asked to.
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  Teamwork: To be a team player, someone who enjoys working closely with others.
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  Professionalism: Must have a sense of professionalism.

Experience:

• Must be proficient with Microsoft Office Suite.
• Proven payroll with W2 and 1099 experience for a minimum of 2 years.
• Experience working with Paylocity, preferred.
• Understanding of accounting principles.
• Proven finance/accounting for 2 years.
• Strong knowledge of legislation relevant to accounting and payroll (FLSA).

Responsibilities:
Payroll Coordinator:

• Responsible for all payroll functions to ensure accurate, timely, and properly controlled payments to all employees.
• Process employee payroll for 250 W2 employees on a bi-weekly basis.
• Process 1099 payroll every other week and monthly. Process monthly distributions. Manage deposit info for 1099 employees and owners.
• Process other financial compensations or deductions (e.g., bonuses, severance pay, taxes, worker’s compensation).
• Investigate and answer employee questions or complaints about payouts. Process timely adjustments to paychecks as needed.
• Resolve any payroll issues that may occur with the HRIS platform.
• Coordinate with HR about changes in payroll (e.g., terminations, new hires, leaves of absence).
• Update all rate changes, direct deposits, and other payroll-related information.
• Responsible for all Payroll designated email boxes.
• Produce reports to management upon request.
• Work with authorities (e.g., IRS, TX Attorney General) on audits or requests.
• Assist with tax documents, ACA, 1095-C, W-2s, and 1099-NEC.
• Audit PTO accruals after every single payroll to confirm accrual accuracy.
• Other duties as assigned.

Finance Coordinator:

• Assists with completion of reports and forecasts to the Finance Department.
• Provide the external accounting team with documentation and coding queries as requested.
• Provide the accounting team with details for vendor maintenance using Bill.com software.
• Assist with completion of tax documentation.
• Assist with approvals of employee expense reimbursements.
• Provide physician earnings statements on a monthly basis.
• Maintains finance & accounting file folders in an organized manner.
• Coordinate ACH Payments when required and maintain ACH Files updated and organized.
• Assist with weekly finance and accounting-related tasks.
• Other duties as assigned.

Education:

• 
  Required:
  • HS diploma or GED equivalent required.
• 
  Preferred:
  • Higher education preferred – will substitute for relevant work experience.
  • CPP Certificate preferred.

About Ally Medical ER:

Ally Medical Emergency Rooms offer a new and better way to treat medical emergencies. We put patients first and empower physicians to provide the right care, right away. At Ally Medical ERs, you aren’t a number in line. You are our first priority.We have created calm and comfortable facilities for our patients, and we take the time to listen to your concerns and make sure you are treated well.Ally Medical is owned and managed by board-certified physicians who will work quickly to diagnose and treat your condition. Each location has advanced testing and imaging equipment on-site, including CT, ultrasound and x-rays, for fast results and accurate diagnoses. We provide a full range of medical services for emergency and trauma care.