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Full Job Description
We are seeking a Finance Manager to join our rapidly growing luxury jewelry startup. The role offers significant growth potential, competitive salary plus stock options, and the joy of delivering stunning bespoke lab diamond jewelry to a sophisticated clientele. This role reports directly to the company’s COO.
Ada Diamonds, based in San Francisco, is an online custom fine jeweler and the leading luxury retailer of lab diamonds. Our unique online Concierge model combines the ease, transparency, and flexibility of an online retailer with the high-touch, client-focused model of a private jeweler.
Known for our incomparable customer service and quality, the Ada Diamonds team consists of driven, focused individuals that strive for excellence and love to deliver stunning jewelry to appreciative clients. We are searching for candidates with similar tenacity, grit, empathy, and appreciation for quality.
#li-remote
The ideal candidate is:
- Proud of the quality of her/his work, every single day
- Ambitious and willing to get the job done for the good of Ada Diamonds
- Operates with a sense of urgency and can improvise and think on his or her feet
- Exceptionally detail-oriented and organized
- Able to work in a fast-paced, deadline-oriented environment
- Honest, personable, and someone of high integrity
- Able to handle multiple workflows and processes
- Works autonomously and proactively, managing his/her own pipeline
- Naturally skeptical and able to identify fraud
- Exceptionally disciplined and always follows protocols and processes
As the Finance Manager, you will work closely on every aspect of finance including:
- Managing Accounts Payable/Accounts Receivable
- Bookkeeping and Quickbooks matching
- Approving employee expenses
- Assisting with new employee onboarding
- Managing employee equity profiles via Carta
- Manage fraud protection and oversee client payments
- Running biweekly commission and payroll
- Implementing and updating current scalable back-office systems for finance, accounting, reporting, and compliance
- Overseeing internal financial operations, including budgets, P&L, and expense management
- Filing sales tax returns
- Assisting with federal and state tax return preparation
- Onboarding and working alongside an accounting firm for tax preparation
- Ensuring that Ada Diamonds is in full compliance with applicable regulatory requirements and government filings (e.g., Form 990, State filings)
- Working with Ada’s inventory manager to conduct quarterly inventory reports
- Maintain budgets for each office
Required Qualifications:
- United States resident
- Bachelor’s Degree required
- 4+ years of experience in a financial role, partnering with management/senior-level staff
- 2+ years of experience in managing Accounting, FPA, Tax, Accounts Payable, and Accounts Receivables
- Knowledge of US tax law including both federal and state taxes
- Experience with Quickbooks
- Proficient with Gmail and Google Apps
- Strong analytical skills
- Detail-oriented and able to manage multiple projects at once
- Excellent written and verbal communication skills
- Willingness to learn and quickly adapt to new technologies and workflows
Logistics & Compensation:
- Full-time, remote role
- Travel required – 1-2 times per quarter
- Competitive compensation and stock options
- Fully covered health, vision, dental, and life insurance
- Paid vacation and paid sick days
- Paid maternity and paternity leave
- 401k
- 85k – 150k annual salary, based on experience
Our protocol for remote candidates:
- All interviews are conducted over video chat. Candidates may be required to screen share during a technical interview. If your audio or video is not working, you will be asked to reschedule
- Prior to an offer, candidates will be subject to a background/reference check and required to verify their identity next to photo ID via video chat
- Candidates will be asked in their initial interview their desired salary and should be mindful of what is appropriate for their skills and experience
- An in-person interview is required as the final step of our interview process
