Academy of the Holy Names Looking for Accounting Clerk at Albany, NY Full Time

The Accounting Clerk will process cash receipts, student contracts, billing and collections, and perform month end/year end account reconciliations including recording supporting entries to the financial close.

 

Essential Duties and Responsibilities  

 

The Accounting Clerk:

 

• Is responsible for all elements of cash receipts
• Timely data entry of all deposits, including credit card receipts
• Transmittal of deposits to the bank
• Daily deposit reports and reconciliation of all cash receipts
• Tracking of school related funds for clubs, classes, and parent organizations

 

• Works with Admissions to enroll students and publish contracts, and posts financial aid awards and monitors the setup of FACTS billing/payment accounts.

 

• Is responsible to follow up on past due accounts and implement collection policies

 

• Reconciles account balances as assigned (e.g. period end accounts receivables, cash receipts, revenue and balance sheet accounts) for the purpose of maintaining accurate balances and complying with accounting practices.

 

• Responds to inquiries from both internal and external sources for the purpose of providing information, directions, and/or appropriate referrals.

 

• Provides log-in and account assistance for parents and prospective families for access to admissions, financial aid, student records, and billing portals.

 

• Manages charge cards and keeps accurate records of all payment receipts.

 

• Works with Institutional Advancement to reconcile capital campaign account and tracks all pledge payments.

 

• Places supply and equipment orders for all school departments and ensures orders are properly approved, processed, and accounted for.

 

Competencies:

Organizational and analytical skills, coupled with attention to details, are highly valued abilities for this position.  Also valuable is the ability to grasp and internalize the big picture, thereby helping to guide decisions and protocols that affect the entire school.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education/Experience:

Bachelor’s Degree or 4 years’ related experience and/or training; or equivalent combination of education and experience.

 

Abilities:

• Ability to read, analyze, and interpret business data
• Ability to communicate well to include writing reports, correspondence, and recommendations
• Ability to effectively present information and to work closely with a variety of individuals throughout Holy Names
• Ability to calculate figures and amounts using technology, numbers and data;
•  Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of technical instructions

 

Computer Skills:

To perform this job successfully, an individual should have

• Experience with Blackbaud management system or similar database software, Excel spreadsheet software, MS Word word processing software
• The ability to learn other software programs
• The ability to understand and use a variety of Internet sites
• The ability to export information between systems.

 

Supervisory Responsibilities:

This job has no supervisory responsibilities.

 

Details:                        40 hours per week

                                    12-month position

 

Interested candidates should send a letter of interest, resume, and references to ~~~

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