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Job description
Are you an experienced finance professional ready to take the next step in your career within a third sector organisation?
Responsible for the financial operations of Aberdeen Foyer, the Finance Manager plays a critical role in supporting the financial resilience of the organisation.
The role will ensure sound financial control, reporting and responsibility for both day-to-day accounting and payroll, as well as involving more strategic reporting, budgeting, and compliance with relevant statutory regulations.
The role is also responsible for the management of the outsourced IT and Health and Safety functions and includes the line management of experienced finance and digital team members.
We are looking for someone who is proactive and organised, with an understanding of the importance of accuracy and integrity in the financial affairs of a third sector organisation.
Role Title Finance Manager
Department Leadership Team
Responsible to Chief Executive
Salary £36,978 41,618 (Full-time equivalent)
Working hours 36.25hrs pr wk (open to flexible working arrangements)
Term Permanent
Location Aberdeen (Blended working home and Aberdeen office)
Overview
Our finance function is critical to the effective and efficient use of our resources in achieving our social purpose. The Finance Manager ensures sound financial control, reporting and responsibility for both day-to-day accounting and payroll, as well as more strategic reporting, budgeting, and compliance with relevant statutory regulations.
The role is also responsible for the management of the outsourced IT and Health and Safety functions and includes the line management of experienced finance and digital team members.
Broad responsibilities include general accounting (AP / AR / Journals / Reconciliations / Expenses / VAT returns).
Key Competencies
- Produce accurate and timely financial information to assist the Chief Executive, Leadership Team, budget holders and Board of Trustees with effective decision-making including management accounts (P&L, balance sheet, and cash flow forecasts), budget setting and proactive financial management
- Ensure robust financial processes and procedures operate effectively and efficiently supporting financial stability and safeguarding the management of our finances
- Encourage and display innovation to continually improve operational financial procedures appropriate to the organisation maximising relevant IT and other systems
- Support budget holders and managers in their understanding and interpretation of the management accounts, collaboratively creating reforecasts so senior management have the most up-to-date financial information available
- Support continual development of the financial expertise and confidence of staff
- Oversee the smooth completion of the annual audit liaising closely with auditors, CEO and Board agreeing audit schedules and preparing financial aspects of the Annual Report.
- Lead on the preparation of monthly payroll including ensuring salaries and payroll related payments (i.e. tax, pension and other deductions) are paid accurately, reconciled monthly and payments to HMRC are submitted on a timely basis.
- Review quarterly group VAT returns ensuring correct treatment of supplier invoices and charity invoices and submit to HMRC.
- Work with insurers on annual basis to ensure correct insurance cover is in place.
- Support and contribute to the Foyer’s risk register
- With Leadership Team, refresh and maintain finance, IT and data protection related policies and procedures
- Communicate and negotiate with stakeholders, suppliers and funders as appropriate
- Ability to successfully mentor and inspire their finance team.
- Manage the small capable digital team and external IT provider and ensure the availability of the charity’s cloud-based IT systems and other related resources.
- With Chief Executive, manage the outsourced Health and Safety function ensuring compliance and robust processes and procedures
Behaviours
- Proactive and organised, with an ability to prioritise and manage competing demands
- Understanding of the importance of accuracy and integrity in the financial affairs of a third sector organisation
- Actively listens; naturally curious, interested in and respectful of people’s stories
- Works collaboratively, with excellent interpersonal skills, sensitive to cultural communication differences; warm and engaging and able to build trusting relationships
- Understanding of audiences, ability to identify and connect to different stakeholders
- Solutions focused approach to making life easier’ with high attention to detail – takes time to reflect on what is working, what isn’t and why
- Good judgment and self-awareness; knows when to seek advice and guidance; knows when to challenge and is confident in doing so
Qualifications & Experience
- Holds a professional finance or accounting qualification (e.g. ACA, ACCA, CIMA or CIPFA) with technical accounting knowledge preferably with a minimum of 2 years post qualifications experience that includes knowledge of charity accounts
- Excellent understanding of charity-specific financial management and knowledge of financial regulations, including VAT, and accounting processes in line with SORP.
- Proven ability to manage payroll
- Experience designing and developing systems, processes and controls within a finance or operations remit to ensure compliance and ongoing improvement and efficiencies
- Adept in maximising the use of cloud-based finance systems (ideally including XERO)
- Proficient use of excel (advanced functions) to manipulate data for reporting and processing; able to analyse and present data to a range of stakeholders
- Working knowledge of Health and Safety desirable
- Excellent written and verbal communication skills
- Appreciation of safeguarding adults and children at risk (training provided)
- A commitment to intersectionality and Equality and Diversity principles
About Aberdeen Foyer
We are on a mission to end youth homelessness and prevent and alleviate the impact of poverty on young people and adults across northeast Scotland.
Child poverty is increasing, and the long tail of the global pandemic combined with inflation and cost of living crisis continues to impact generating heightened social, political and economic uncertainty.
Aberdeen Foyer exists to create positive and lasting change working alongside people experiencing tough life challenges and the wider system to address and prevent the root causes of poverty and youth homelessness across local communities in Aberdeen and Aberdeenshire.
our vision is for people to thrive, feel connected and included in their community, where everyone has a safe, decent place to call home and access to resources to live a good life.
our mission every day is to support people to discover their potential, overcome challenges, and build their own positive future.
We serve and work alongside young people from age 12-25 and adults of all working ages (16-65) living in Aberdeen and Aberdeenshire who are experiencing tough life situations that make it difficult to achieve a good life and a positive future.
We provide a variety of integrated programmes and services which combine to provide wraparound support for young people and adults around 6 key areas :
- Youth Housing
- Foyer Futures
- Learning
- Employability
- Fitmind and Wellbeing
- Community
We believe there is no limit to what people can achieve in their lives.
Our Values
Our Values state what is important to us, serve as our guiding principles, and form the foundation for our culture they are the binding agent that drives us forward, that lifts us up on a tough day and gives us the lens through which we make decisions.
They tell us how we talk with each other, how we show up every day and should be felt in every interaction that we have.
It takes courage to reach out for support. At the Foyer, our values help us identify how we should serve our community. We are proud of our values and seek to practice and uphold them every day :
See the Person together we seek to understand people’s strengths and stories
Curiosity we explore and inspire learning and connections with people to achieve a good life
Trust we engage in compassionate, honest relationships
Commitment we make things happen and never give up
About the Role
The Finance Manager plays a critical role in the team supporting the financial resilience of the organisation including compliance and providing line management support to our inhouse Digital team and oversight of our outsourced support for IT and Health and Safety.
The role involves working closely as a key member of the Leadership Team and offers an opportunity for someone to contribute to a dynamic and thriving organisation.
The successful candidate will have responsibility for the financial operations of Aberdeen Foyer and its two subsidiaries, Foyer Enterprise and Roadwise Driver Training CIC which has a combined turnover of around £4m.
They will ensure sound financial control, reporting and responsibility for both day-to-day accounting and payroll, as well as more strategic reporting, budgeting and compliance with relevant statutory regulations.
The role is also responsible for the management of the outsourced IT and Health and Safety functions and includes the line management of experienced finance and digital team members.
Broad responsibilities include general accounting (AP / AR / Journals / Reconciliations / Expenses / VAT returns).
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