all administrative, personnel and financial functions of the Association including
property management, accounting, budgeting and reporting, payroll and
employee benefits management, membership processing.
Professional Experience
administration practices and functions, including Window-based automated
accounting systems, spreadsheet usage and word processing.
office manager responsibility.
Specific Duties And Responsibilities
financial activities of the Association to ensure the efficient and effective
delivery of services. Provide logistic and data support for the Executive
Director, Board of Directors, budget and other appropriate committees.
guidance, direction, training and evaluation. Develop a team environment
that works cohesively to achieve Association objectives.
committees as assigned.
financing, leasing, construction, tenant relations, maintenance and record
keeping.
management, auditing and financial reporting functions. Manage the
updating and maintenance of all automated and manual accounting
systems.
processing. Manage the administration of pension, 401(k) and medical
insurance plans for all Association employees. Provide financial support
necessary for staff union bargaining, and manage the implementation of
employment agreements.
Association membership records, including the monitoring of dues
payments to IEA and NEA.
processing, including planning, purchasing, implementation, maintenance,
program development and training.
and regional offices.
assigned by the Executive Director.
Knowledge And Skills Required
management functions; planning, budgeting, general ledger, cash
management, accounts payable, audit, financial reporting and automated
accounting systems.
effective organizations, and the management and development of people.
Effective team leadership skills. Creative problem-solving ability.
negotiations, tenant relations and building maintenance and administration.
payroll and personnel functions.
functions.
management, and the ability to deal effectively with many different types of
people in a wide variety of situations.
responding to constantly changing priorities.
RESPONSIBILITY
objectives of the Association. The IEA Executive Director and Director of
Business and Finance determine the overall performance expectations of
the business office, establish the general time frame in which the work is
to be accomplished, and provide guidance and support in the handling of
unusual situations. The incumbent, having developed a thorough
knowledge of the organization’s policies, programs and operations,
initiates and carries out all assignments with minimum supervision.
e.g., Board of Directors Policy, Committee guidelines, budgets, Strategic
Plan, accounting principles and practices. The incumbent uses judgment
to locate, select and apply the appropriate guide(s) to achieve the best
possible results. In addition, based on knowledge and training, makes
recommendations for improving existing guidelines.
managerial functions ranging from complex to routine (developing and
maintaining vendor and tenant relationships, supervising business office
staff, conducting meetings, negotiating contracts, developing plans,
budgets, reports and correspondence).
to provide leadership and direction to the Business Office and the overall
Association in matters of financial management and administrative
operations. Accuracy, timeliness and acceptability of the work performed
affects the entire organization, the members and other staff. The
incumbent is expected to keep current with information and professional
skills through continued self-development activities.
ENVIRONMENT
and some travel.
meeting settings.
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